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Examinations Policy

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NOTE: There are two policy or variation instruments currently in place. Please view the Policy Suspension or Variation Instrument - Examinations Policy document and the Policy Suspension or Variation Instrument – Examinations Procedures document.

Section 1 - Purpose and Context

(1) The University recognises assessment is an essential part of the teaching and learning process and conducts Final Examinations as a summative assessment component within some units of study.

(2) This policy provides the principles for Final Examinations. Schools and other University partner providers also conduct examinations and should adopt the same principles. It is expected that local practices may vary, but the same principles will apply.

(3) The policy and Examinations Procedures should be read in conjunction with the Disability Policy, Assessment Policy, Courses and Units Approvals Policy, Records and Archives Management Policy, Special Consideration Policy, Student Code of Conduct, and Student Misconduct Rule.

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Section 2 - Definitions

(4) The following definitions apply for the purposes of this policy:

  1. Deferred Examination means a Final Examination conducted after the timetabled final examination due to a student's serious misadventure, accident or other extenuating circumstances.
  2. Director, Academic Program means the Director, Academic Program for both on campus and online courses or Academic Director, or equivalent, at a partner provider.
  3. Final Examination means an examination which takes place during the Formal Examination Period at the end of a teaching session.
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Section 3 - Policy Statement

(5) The University conducts Final Examinations to:

  1. moderate and validate the student's continuous assessment performance;
  2. assess the extent to which the student has achieved learning outcomes being assessed;
  3. satisfy the requirements of relevant external bodies e.g. professional associations, who stipulate that a certain component of particular courses must be assessed under specific examination conditions.

(6) Final Examinations must be a valid component of a unit's assessment regime, which must be fit for the purpose of testing the student's achievement of relevant unit learning outcomes listed in the Learning Guide for the unit.

(7) Deans of Schools, or equivalent:

  1. have overall accountability for the preparation of Final Examination and Deferred Examination papers for the units offered by their School and must ensure the examination papers are fit for purpose, and are written in clear and unambiguous language;
  2. must ensure their School has appropriate processes in place, endorsed by the School Academic Committee, or equivalent, to assure the academic quality of the examination questions, model answers and/or guidelines, and moderation of the marking scheme; 
  3. will report to their School Academic Committee, or equivalent, on the discharge of their responsibilities at the conclusion of each Formal Examination Period, identifying any matters that have impacted on the quality and effectiveness of the examinations process within the School; 
  4. have overall accountability for the collection and marking of Final Examination and Deferred Examination papers for the units offered by their School and must ensure the examination papers are collected and
    marked so that results are submitted within the published timeframes for each teaching session.

(8) Unit Coordinators, Director, Academic Programs, Academic Course Advisors and Deputy Deans, or equivalent roles, are responsible for ensuring appropriate quality checks have been carried out in relation to the preparation, marking and moderation of examinations. (Refer to the Assessment Policy.)

(9) Deans of Schools may delegate some or all of their functions under this policy to Deputy Deans, Associate Deans, Director, Academic Programs, or equivalent roles.

Examination Duration

(10) The normal duration of a Final Examination is two hours including reading time. Students may use reading time to compose themselves, read the examination paper, take notes and commence planning their answers, or they may begin writing their examination answers.

(11) Examinations of three hours are only permitted where:

  1. required for professional accreditation of a course or unit; or
  2. an academic case has been presented in the unit approval documentation justifying that this examination duration is essential to fully test whether a student has achieved the learning outcomes; and
  3. prior approval has been given in accordance with the Courses and Units Approvals Policy.

(12) Final Examinations and Deferred Examinations will not exceed three hours’ duration except where provided in an individual student's Academic Integration Plan (AIP).

Deferred Examinations

(13) A Deferred Examination may be granted:

  1. in exceptional circumstances where the University considers the severity or gravity of the misadventure, accident or illness prevented a student from sitting an examination;
  2. where a student could not reasonably have been expected to avoid the circumstances that led them to miss an examination; and
  3. only where the student has not entered the examination room.

(14) Deferred Examinations are normally held as soon as practicable after the Final Examination Period.

(15) Students who believe their examination performance has been adversely affected by serious misadventure or ill health may apply for Special Consideration in accordance with the Special Consideration Policy.

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Section 4 - Procedures

(16) Examinations Procedures

(17) Deferred Exam Procedures

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Section 5 - Guidelines

(18) Important exam information webpage

(19) Examinations for Students with Disabilities Guidelines

(20) Examinations for External Students Guidelines

(21) Online Examinations Guidelines

(22) Breastfeeding on University Premises Policy

(23) Children on University Premises Policy