(1) This document explains the University's expectations regarding the use of third party copyright material for educational and non-commercial purposes. It contains detailed procedures and guidelines to inform and support staff and students in minimising the risk of copyright infringement and in meeting the legal obligations imposed by the Copyright Act, 1968 (the Act) and various related agreements and licences that the University is a party to. (2) The principles and requirements set out in this policy apply to staff, students and other official representatives of the University. (3) This policy should be read in conjunction with the Intellectual Property Policy, IT Acceptable Use of Resources Policy, Email Policy and Web Publishing Policy. Refer to the Intellectual Property Policy for UWS policy regarding the commercialisation of Copyright material. Students should refer to the Misconduct - Student Academic Misconduct Policy and Misconduct - Higher Degree Research Candidate Misconduct in Research Policy with respect to third party copyright material and plagiarism. (4) For the purpose of this policy: (5) The University of Western Sydney aims to conduct its business activities and daily operations in a manner that recognises and supports compliance with copyright legislation and the protections afforded to copyright owners under that legislation. (6) In keeping with this objective, the University expects its staff, students and other official representatives to comply with all applicable legal requirements pertaining to copyright and to take appropriate action to minimise the risk of infringement whenever dealing with third party copyright material, thereby avoiding legal and other punitive actions. (7) To comply individuals must: (8) Detailed procedures are provided in Section 4 of this document to assist individuals to manage third party copyright material in a lawful and efficient manner. Staff, students and other official representatives of the University are expected to: (9) The University's Copyright Officer may issue advice to minimise the risk of copyright infringement upon request or where they otherwise become aware of a potential infringement. This advice must be acted upon. (10) Staff and students who breach the requirements set out in this policy may be considered to have committed misconduct or serious misconduct and may, where it is not appropriate to reach resolution by other means, find themselves subject to disciplinary proceedings. (11) In addition to the general obligations outlined above, staff and other official representatives of the University must comply with a number of key licences and provisions of the Act. The following are the key licences which impact on the use of third party copyright material at UWS: (12) The Statutory Licences represent an agreement between the University sector and the two Copyright Collecting Societies: (13) The Music Licence is an a commercial agreement between the university sector and the following music societies, Australasian Mechanical Copyright Owners Society (AMCOS), Australasian Performing Right Association Ltd. (APRA), Australian Record Industry Association (ARIA), and Phonographic Performance Company of Australia (PPCA). The Music licence agreement allows certain copying and communication of sound recordings for educational and teaching purposes. (14) The following are key provisions of the Copyright Act, 1968, which impose obligations that impact on the use of third party copyright material at UWS: (15) The following procedures set out requirements for the use and management of various types of copyright material. They have been developed with a view to minimising the risk of copyright infringement and must be followed except where the relevant part of the Act has been subject to a recent amendment. Where the relevant part of the Act has been amended advice must be sought from the University's Copyright Officer prior to using the copyright material. Refer to the Copyright - Recent Amendments Guide for up-to-date information regarding recent amendments to the Act. (16) The University continues to develop systems to ensure that no infringement of copyright occurs and the conditions of its Licences are complied with. A significant part of this management is the UWS Digital Copyright Repository for print and graphic material that fall under the Part VB Statutory Licence. (17) The Digital Copyright Repository provides centralised storage for all digitised third party copyright print and graphic material used for educational purposes and made accessible via WebCT, the Library's electronic reserve and other UWS password protected School sites. (18) Material stored in the Digital Copyright Repository server can be accessed via links placed in WebCT, the Library's electronic reserve and other School web sites. (19) Third party copyright material that falls under the Part VB Statutory Licence provisions (see clause 21), must not be directly uploaded to WebCT, a Unit Web site, or any other UWS Web site. The material must be lodged for placement in the Digital Copyright Repository (see Clause 27). (20) The following material may be uploaded directly to WebCT: (21) The following material cannot be uploaded directly to WebCT, but must be lodged into the Digital Repository in accordance with the procedure set out in Clause 27, for access via WebCT and/or other School web sites: (22) If any prohibited material is currently uploaded in WebCT and/or other UWS web sites, it must be taken down and lodged into the Digital Repository. Procedures for lodging information in the Digital Repository are provided in clause (27). (23) If third party copyright material is required for an UWS Off-Shore unit or course, the material must be lodged for placement in the UWS Digital Copyright Repository before being made accessible via WebCT; (24) Third party copyright material must not be uploaded to an Off-Shore server for UWS Off-Shore students to access. (25) Exams containing any third party copyright material must not be made available via WebCT. Please contact the Copyright Officer if you require an exam to be accessible via WebCT. (26) Copying third party copyright material for exams is covered by Section 200 (1) (b) 0f the Copyright Act, 1968. The copying must be only in hardcopy or placed on a CD-ROM/DVD. (27) The Copyright Officer is responsible for uploading material into the Digital Copyright Repository. Accordingly, anyone wishing to lodge material in the Repository must forward that material, in electronic format, to the Copyright Officer, clearly stating that they are applying to have the material lodged in the Digital Copyright Repository for use in WebCT. (28) On receipt the Copyright Officer will verify that the material meets the copyright requirements and the material will be processed accordingly. (29) Where the material is suitable for lodgement in the Repository, the Copyright Officer will: (30) If the material is not suitable for lodgement in the Repository the Copyright Officer will inform the applicant and recommend other options to make the material accessible, if available. (31) Refer to the Library's Reserve Collection information on Placing Items in the Reserve Collection(Including items for E-reserve). (32) Offline access includes provision by way of readers and other courseware materials, in hardcopy and/or electronic formats. Use of third party copyright material in readers and other courseware material is covered by the Part VB "Hardcopy" Statutory Licence for reproducing print and graphic material for educational purposes. (33) In using third party copyright material for readers, and other courseware material, staff must ensure that: (34) When pricing Readers that incorporate third party copyright material there should be no intention to make a profit on the Readers which are sold, as this would place UWS in breach of the Copyright Act. (35) Each reading placed on a CD-ROM, other electronic forms of storage or sent via email or other technological means to students must contain the following electronic notice before the reading is accessed: (36) All third party copyright material used for readers, CD-ROMs and other courseware material for UWS Off-shore programs must be copied and communicated in Australia, in accordance with the provisions of the Part VB Statutory Licence and any other applicable University policies and procedures. (37) It is important that staff understand that the Part VB Statutory Licence only applies to copying and communication that takes place in Australia. If copying and communication takes place overseas it is subject to the copyright laws of the country where the activity takes place. Accordingly, third party copyright material used for readers, CD-ROMs and other courseware materials is not to be copied or communicated from an overseas location under any circumstances. (38) Under the provisions of the Part VB Statutory Licence, third party copyright materials for UWS Off-shore programs may only be distributed to UWS employees and students. They are not to be distributed to other parties under any circumstances. (39) The Part VA Statutory Licence allows the copying and or communication of television, radio, cable and satellite broadcasts for educational purposes. For information relating to the screening of commercial and/or borrowed videos, films, DVDs and sound recordings during lectures and or tutorials, refer to Part E, below. (40) As a result of an Agreement entered into by AVCC in July 2001, staff will no longer be required to keep full records of audio-visual copying unless UWS is in a sampling period. This is likely to be for a 6 or 12 week period once every 4 or so years. (41) The Part VA Licence allows the: (42) Broadcasts can be copied for preview purposes, enabling one to decide whether or not the copy should be retained for educational purposes. After 14 calendar days from the day the copy was made, it must be decided whether the copy is kept or wiped. If the copy is kept, it must be appropriately marked. (43) The Part VA Licence does not cover: (44) Broadcasts can be copied in analog (e.g. cassettes, video tapes) or digital formats (e.g. DVD). Depending on the method used, copyright requirements and procedures may vary. It is therefore important that the correct procedure is followed. (45) Staff may copy the broadcast themselves, using their personal equipment or using University equipment. Alternately staff may log a request for a broadcast to be recorded via the IT Service Desk. (46) Regardless of who undertakes the copying of the broadcast the container or cassette must be marked with the following label as prescribed by the Part VA Regulations. Where Information Technology Services undertake to copy to the broadcast they are responsible for ensuring the label is completed and applied. In all other instances the individual is responsible for the labelling. (47) Staff may copy the broadcast themselves, using their personal equipment or using University equipment. Alternately individuals may seek assistance via the IT Service Desk. (48) Regardless of who undertakes the copying, broadcasts copied onto a CD-ROM, DVD, or any other non-Analog formats must be attributed appropriately. Where Information Technology Services undertake to copy to the broadcast they are responsible for ensuring appropriate attribution. In all other instances the individual is responsible for the attribution. (49) Whenever providing access to digital copies of materials, the following prescribed notice must be displayed either before or at the same time as the material appears on screen: (50) The University of Western Sydney, in conjunction with the Australian Vice Chancellors Committee and other universities, has entered into an agreement with the following music societies, Australasian Mechanical Copyright Owners Society (AMCOS), Australasian Performing Right Association Ltd. (APRA), Australian Record Industry Association (ARIA), and Phonographic Performance Company of Australia (PPCA). (51) The music licence agreement covers the copying and communication of musical works for educational purposes. The agreement concludes on 31st December 2010. UWS expects staff to abide by the provisions of this agreement. (52) The provisions of the music licence enables UWS to undertake the following activities: (53) Recordings that can be communicated via WebCT are: (54) An important requirement of the Agreement is that Sound recordings placed online via WebCT must be only for listening purposes - downloading is not to be permitted. (55) The Music Licence Agreement does not include the following activities. The following activities must not occur: (56) During the life of the Music agreement, an annual survey of Music placed online will take place during October. Survey is coordinated by the Copyright Officer. (57) In making sound recordings available via WebCT or a School server , the recording (or file heading) must display the following information: (58) All copies must contain the following copyright notice: (59) Section 28 of the Copyright Act allows UWS staff to perform (show) and communicate via live streaming, literary, dramatic and musical works, film and sound recordings, broadcasts and artistic works during lectures, tutorials and workshops, provided that the performance and communication: (60) Section 28 does not cover the reproduction (copying) of commercial material. Commercial audio-visual material must not be captured in an i-lecture for delivery to students via podcasts, streaming and or placement on WebCT. (61) Audio-visual material that can be placed in a podcast or on WebCT for students to access are: (62) Sections 135ZG and 135ZMB of the Copyright Act allows multiple copies of "insubstantial portions" of a literary or dramatic work, to be copied or communicated for educational purposes. (63) The copying must be carried out within UWS and communication of the material must be via WebCT. (64) For a hard-copy work, an insubstantial portion is no more than one or two pages or no more than one per cent of the total number of pages in a literary or dramatic work if there are more than 200 pages. (65) For a work in electronic form: (66) A period of 14 calendar days must elapse before another insubstantial portion of the same work can be copied in reliance on this provision. (67) If an insubstantial portion of a work is made accessible via WebCT, it must be taken down before another insubstantial portion of the same work is made accessible. (68) If insubstantial portions of a work are used, appropriate attribution must be given. (69) This exception does not apply to artistic works or musical works. (70) Fair Dealing exceptions in the Copyright Act are part of the balance between the rights of copyright owners and copyright users. The fair dealing provisions that are relevant to UWS are: (71) When using a fair dealing exception the individual is responsible for making a determination, in accordance with the relevant provision of the Copyright Act, as to whether the exception does in fact apply. In reaching this determination it is critical that the individual ensures that the material is being used for the purpose of research or study or criticism or review and that the dealing is fair. (72) The Fair Dealing Exceptions must not be used to make multiple copies of third party copyright material for teaching purposes and or to make the material accessible via WebCT or other UWS School websites. (73) In using the above fair dealing exceptions [refer clause (67) a, b and c] the dealing must be: (74) The copying of a literary, musical or dramatic work for the purpose of research or study is considered fair if no more than a reasonable portion (see Table 1 below) is copied. If the portion copied will exceed that which is considered reasonable, or if it is to be used in relation to criticism or review or parody or satire, additional considerations as set out under Audio Visual and Other Works must be considered. (75) For the copying of journal articles, it is now permissible to copy more than one article from a single journal issue if the articles relate to the same research or course of study. (76) When dealing with Audio-visual items or works where the above limits do not apply, the question of whether the dealing is fair will depend on the circumstances of the copying and the consideration of the following factors: (77) When dealing with material for the purpose of criticism or review: (78) When dealing with material for the purpose of parody or satire requires: (79) The Copyright Amendment Act 2006 introduced a new "special purposes" free exception in Section 200AB of the Act. The new exception resulted from a Government review of the fair dealing exceptions. It is not a general purpose flexible exception, but rather applies to certain groups only, including educational institutions. The exception is intended to be relied on by institutions, not individuals. It should be noted that Australian courts have not, to date, been required to give any consideration to what the words of the three-step test mean. It is therefore likely to be some time before anything like a clear consensus emerges as to the circumstances in which this new exception applies. (80) Before using this exception staff must seek the advice of the Copyright Officer. (81) Before relying on this exception, the following test must be applied. (82) The special purpose exception cannot be relied on in circumstances where another exception in the Copyright Act could be relied on in respect of the use in question. In addition, to rely on the special purpose exception the copy must be: (83) Further to clause (79), the intended use must: (84) Moral rights provisions are contained in Part IX, Copyright Act, 1968. Moral Rights are: (85) Moral rights apply to all works, except films, existing on 21 December 2000 and which are still protected by copyright, and to all works including films created after that date. (86) Under the right of attribution, the creator's right to recognition as creator of a work consists of four sub-rights: (87) The right of integrity is the creator's right: (88) UWS staff must recognise and be aware of: (89) The name/s of the author/creator of literary, dramatic, musical and artistic works, sound recordings and cinematographic films must be clearly and reasonably prominently identified on each copy of a work which is made available to students. (90) The new special purpose exception contained in s 200AB (Clause 69) can be relied upon in respect of uses made by or on behalf of a person with a disability in certain circumstances. These circumstances are: (91) Section 135ZP, Part VB Licence, Copyright Act allows UWS: (92) Section 135ZQ, Copyright Act allows UWS to make a "relevant reproduction" or "relevant communication" of the whole or part of a work for the sole purpose of making a Braille version, a large-print version, a photographic version or an electronic version for the purpose of assisting those with a print disability. (93) Refer to Part B for copying and communicating third party copyright material from literary and dramatic works. (94) If further advice is required regarding copyright and students with disabilities please contact the Copyright Officer. (95) Written permission must be obtained from the holder of copyright, if the use of materials: (96) If you directly seek permission from the owner of the copyright, a copy of the written permission to use the material must be forwarded to the Copyright Officer. (97) Contact the Copyright Officer if assistance is required in obtaining permission to use material. (98) The material must not be used unless written permission has been obtained. (99) The role of the UWS Designated Representative is to receive notifications and notices from third parties in relation to alleged copyright infringement. Details of the Designated Representative and an Infringing Copyright Material Notice are located on the University's Copyright website. (100) UWS is committed to a timely and effective response to complaints, notifications and reports of alleged copyright infringements and will, in accordance with the following procedures, remove or suppress content which is or is claimed be infringing copyright. (101) UWS may impose a range of appropriate sanctions on individuals and or groups who contravene usage terms as set out in the: IT Acceptable Use of Resources Policy, Email Policy, Intellectual Property Policy, Misconduct - Student Non-Academic Policy, Mobile Telephone Policy, Web Publishing Policy, and/or Workplace Surveillance Policy. (102) Direct notification of copyright infringement claims may be sent to the UWS Designated Representative in writing using. Written notifications will be accepted regardless of whether they are lodged via email, fax, or hard copy (i.e. post).l (103) Upon receipt of copyright infringement claims, complaints and demands, the Designated Representative will verify the copyright infringement within 5 working days of receiving the notification. (104) The matter will be referred to the appropriate UWS Senior Officer to expeditiously enable the removal or suppression of the alleged infringing copyright material. (105) After the removal or suppression of the alleged infringing material, the matter will be properly assessed to ascertain if: (106) When determining whether to dispute a notification, consideration will be given to whether the alleged copyright infringing material was used pursuant to an express or a statutory licence or an exception under the Copyright Act, 1968. (107) If the material is deemed not to be an infringement, the material will be restored and the complainant will be informed. If the material is deemed to be an infringement, the material will be permanently removed or suppressed and the copyright holder notified. (108) Regardless of the outcome, preservation copies of the files which are subject of the infringement claim and any related records must be retained. (109) If required, the appropriate UWS Senior Officer will commence relevant disciplinary proceedings or apply appropriate sanctions in accordance with UWS policies. (110) UWS Senior Officers will determine further actions if a disputed claim cannot be resolved. (111) Copyright in Australia is governed by the Copyright Act, 1968 ("the Act"). The Act protects copyright in literary, dramatic, musical and artistic works, and "subject matter other than works" (films, broadcasts, video and sound recordings and published editions). For a work to receive copyright protection it must be "original" and must "be reduced to a material form". From 1st January 2005, the term of copyright protection was extended from life of the author plus 50 years to life of the author plus 70 years. (112) The Act gives the copyright owner a bundle of exclusive rights. The rights are dependent on the type of work or subject matter involved. The exclusive rights in literary, dramatic or musical works are to: (113) The exclusive rights in artistic works are more limited, and consist of the rights to: (114) For UWS, the two most relevant exclusive rights are: (115) Copyright laws are intended to provide a balance between encouraging and rewarding creators and providing reasonable access by users to copyright material. (116) The Copyright Act, 1968 has provisions that allow the use of copyright material for 'educational purposes' and for purposes such as research or study and criticism or review without requiring copyright permission. 'Educational purposes' include: (117) Third party Copyright Material refers to material where the copyright for the material is not held by UWS. (118) AMCOS (119) AMCOS administers authorisations for reproduction of musical works. AMCOS also provides guidelines on usage of print music. (120) APRA (121) ARPA provides licenses for the broadcast of and public performance of copyright music and its transmission to cable service subscribers. (122) Australian Copyright Council (123) An independent, non-profit organisation which offers a variety of publications on copyright matters. (124) CAL administers the educational copying PartVB statutory licensing scheme. (125) Phonographic Performance Company of Australia Limited (126) Administers the licensing arrangements with regard to performance and broadcasting rights in sound recordings. (127) Screen rights (128) Screen rights administer the PartVA Statutory Licence scheme that allows the copying of TV and radio broadcasts for educational purposes. (129) Copyright collecting society represents the interests of illustrators, designers, photographers, sculptors, craftspeople, printmakers and indigenous artists across Australia.Copyright Policy
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
General Principles and Obligations
Specific Legal Obligations
Top of PageSection 4 - Procedures
Part A - Minimising the Risk of Copyright Infringement
Part B - Copyright Act, Part VB Licence
Providing Online Access to Third Party Copyright Materials
Digital Copyright Repository and WebCT
Material that Can be Uploaded Directly to WebCT
Material that Cannot be Uploaded Directly to WebCT
UWS Off-Shore Units and WebCT
Exams and WebCT
Lodging Material into the Digital Copyright Repository
Lodging Materials for Access via WebCT
Lodging Materials into the Library's e-Reserve
Providing Offline Access to Third Party Copyright Materials
Readers, Courseware and UWS Off-Shore Units
Part C - Copyright Act, Part VA Licence
Radio, Television, Cable and Satellite Broadcasts
Copying TV, Radio, Cable or Satellite Broadcasts for Educational Purposes
Analog Copies
Date of broadcast
Date this copy was made"Digital Copies
Copyright Regulations 1969Part D - Music Licence
Placing Sound Recordings Online
Part E - Copyright Act - Section 28
Part F - "Insubstantial Portion" of a Literary or Dramatic Work
Part G - Fair Dealing
Literary, Musical or Dramatic Works
The Fairness Test
Table 1 - Reasonable Portion
Work or adaptation
Amount that is reasonable portion
A literary, dramatic or musical work (except a computer program), or an adaptation of such a work, that is contained in a published edition of at least 10 pages.
10 per cent of the number of pages in the edition; or if the work or adaptation is divided into chapter - a single chapter.
A published literary work in electronic form (except a computer program or an electronic compilation such as a database), a published dramatic work in electronic form or an adaptation published in electronic form of such a literary or dramatic work.
10 per cent of the number of words in the work or adaptation; or if the work or adaptation is divided into chapters — a single chapter.
Audio Visual and Other Works
Part H - New 'Special Purposes' Exception
Special Purpose Exception Test
Part I - Moral Rights
Part J - Copyright and Students with Disabilities
Part K - Seeking Copyright Permission
Part L - Designated Representative (Copyright)
Dealing with a Copyright Infringement Claims Notice
Section 5 - Guidelines
Part M - What is Copyright?
Part N - Copyright Collecting Societies
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"COMMONWEALTH OF AUSTRALIA
Copyright Regulations 1969
WARNING
This material has been reproduced and communicated to you by or on behalf of the University of Western Sydney pursuant to Part VB of the Copyright Act 1968 (the Act).
The material in this communication may be subject to copyright under the Act. Any further reproduction or communication of this material by you may be the subject of copyright protection under the Act.
Do not remove this notice."
"Made for University of Western Sydney's educational purposes under Part VA, Copyright Act, 1968.
"COMMONWEALTH OF AUSTRALIA
WARNING
This material has been copied and communicated to you by or on behalf of University of Western Sydney pursuant to Part VA of the Copyright Act 1968 (the Act). The material in this communication may be subject to copyright under the Act. Any further copying or communication of this material by you may be the subject of copyright or performers protection under the Act.
Do not remove this notice."
"Music Licence Agreement Copyright Notice
This recording has been made by the University of Western Sydney under the express terms of an educational licence between it, ARIA, AMCOS, APRA and PPCA and may only be used as authorized by the University of Western Sydney pursuant to the terms of that licence."
Copyright Agency Limited
VI$COPY