(1) The following document defines the roles, terms of reference, and memberships for standing committees of Academic Senate (Senate), including academic governance committees at college and school levels. (2) Senate and its committees are accountable to the Board of Trustees (Board). Following the Board's approval in 2006 of roles, terms of reference, and membership for standing committees of Senate, it has delegated to Senate the power to approve future amendments to those roles, terms of reference and memberships. (3) Senate may not delegate the authority to amend the roles, terms of reference, and memberships for standing committees of Senate. (4) The term of office for elected and appointed positions on standing committees of Senate is two years. (5) The Vice-Chancellor is, by virtue of office, a member of all Senate committees. (6) The Chair, Academic Senate is, by virtue of that office, a member of all Senate committees. (7) Election or appointment of students to the student positions on the committees referred to in this Policy will be in accordance with provisions prescribed by the Board of Trustees for the filling of student positions on student associations and governance committees. (8) Nil. (9) Academic Senate's Executive Committee determines urgent matters on behalf of Senate between meetings of the full Senate, monitors the business of Senate and all Senate committees, and reviews Senate action sheets, to ensure that appropriate follow-up is taking place. It also assists in the process of determining which matters should be referred to Senate for attention. (10) Identify issues requiring attention by the Senate and ensure the preparation of appropriate draft proposals and recommendations, together with supporting documentation, for consideration by Senate. (11) Facilitate the flow of business among Senate and its other standing committees. (12) Determine urgent matters within the jurisdiction of Senate, which arise between meetings of Senate, and report action taken to Senate. (13) Consider and determine any matters referred to it by Senate, or by the Chair, Academic Senate, or, where urgency is required, by Academic Senate's other committees. (14) Membership is as follows: (15) Senate's Education Committee assists Senate by developing and reviewing academic policies relating to learning and teaching in the University and the quality framework for the University's academic programs. (16) Provide advice and comment to Senate, supporting it by undertaking the following tasks. (17) Membership is as follows: (18) Senate's Academic Planning and Courses Approvals Committee assists the Senate by: (19) Provide advice and comment to Academic Senate, supporting it by undertaking the following tasks. (20) Membership is as follows: (21) Senate's Research Committee encourages and assists the development of high quality research practices across the University. (22) Provide advice and comment to Senate, supporting it by undertaking the following tasks. (23) Membership is as follows: (24) Senate's Research Studies Committee provides advice to Senate regarding academic matters relating to research undertaken by research and higher degree students of the University. On behalf of Senate, it oversees the candidatures of those students and has the delegated authority to approve the conferral of research higher degrees. The committee provides advice to Senate regarding the development of research training policy in the University. (25) Provide advice and comment to Senate, supporting it by undertaking the following tasks: (26) Membership is as follows: (27) Senate Academic Standards and Integrity Committee hears appeals by students against decisions of college committees constituted under the provisions of the following academic policies, in accordance with that Policy: (28) As per the relevant policy. A student may appeal to the Senate Academic Standards and Integrity Committee against a decision made under one of policies referred to in the previous clause, on one, or both, of the following grounds: (29) The Chair, Academic Senate, or the Deputy Chair Academic Senate, will chair the Senate Academic Standards and Integrity Committee, and select three other individuals to serve, from the following, having regard for the student's college and whether the appeal is about a decision in respect of research work only, or coursework only, or a combination of research and coursework: (30) Persons who have participated in the assessment of the student's case, before the matter has come to the Senate Academic Standards and Integrity Committee, will be ineligible to sit as members of the Committee / Panel convened to hear an appeal by that student. (31) Each time the Senate Academic Standards and Integrity Committee is convened, it will have at least one member of each gender. (32) A quorum of the Senate Academic Standards and Integrity Committee is three members, two of whom must be academic staff. (33) The College Education Assessment and Progression Committee tenders reports to Academic Senate, to Academic Senate's Education Committee, to its Academic Planning and Courses Approvals Committee, and, with respect to proposals for new or amended coursework units in postgraduate research programs, to its Research Studies Committee, as required and as relevant. (34) The Committee is the main academic business committee for the College. The Committee meets a minimum of six times per year face-to-face and may conduct other face-to-face or technology mediated meetings at the discretion of the Chair . (35) The Committee therefore has a considerable work load and, in practice, may arrange for its specialist work in relation to assessment be undertaken by a sub-set of its members, and may delegate to the Executive Committee of the College Education Assessment and Progression Committee the responsibility for authorising decisions. (36) The work of the Committee includes: (37) Review the operation in the College of the University's academic rules and policies, and, as appropriate, make recommendations to the Education Committee of Academic Senate to create or amend rules and policies. (38) Assess College proposals for new and amended courses, and proposals for articulation arrangements, ensuring they conform with requirements prescribed by the Academic Senate, and recommend to Senate's Academic Planning and Courses Approvals Committee. [Coursework units in research programs are also referred to the Senate's Research Studies Committee.] (39) Approve proposals for minor course variations, (referring them back to the School Academic Committee or other proposing committee or officer, when appropriate). (40) Approve proposals for new and amended units, (referring them back to the School Academic Committee, when appropriate). (41) Oversee the College's review, evaluation and quality assurance of its teaching activities and of its units and courses, (including responding to the annual course reports), monitor and benchmark outcomes of such evaluation, and, make appropriate recommendations to Senate or other committees, as necessary. (42) Following all teaching sessions, approve and/or modify recommendations for the awarding or reviewing of results in undergraduate, honours, and all postgraduate coursework units, including coursework units taken as part of postgraduate research programs. (43) Confirm or review recommendations regarding the conferring of awards of graduate status and degrees, diplomas and certificates to undergraduate, honours and postgraduate coursework students who have completed their studies. (44) By comparative analysis of unit results in the College and, where appropriate, those for other Colleges, provide advice to Schools, which will help to ensure consistency and fairness in assessment across the College and the University. (45) Consider and make recommendations regarding any academic matter or process referred to it by the Academic Senate, or the Chair, Academic Senate. (46) Membership is as follows: (47) The Associate Dean (Academic), or equivalent, of the College may appoint a Deputy Chair from the membership of the committee. (48) It is expected that appropriate officers of the Registrar's Office, such as college Courses and Data Management Officers, Timetabling Officers and Student Support Officers, and the nominee of the Executive Principal of UWSCollege, will attend meetings of the Committee, as required, to provide advice and assistance. (49) The Executive Committee of the College Education Assessment and Progression Committee is a standing committee of the College Education Assessment and Progression Committee. Its role is to determine urgent matters within the parent Committee's jurisdiction, which arise between meetings of the parent Committee. The Executive Committee of the College Education Assessment and Progression Committee may approve the conferring of awards to undergraduate, honours and postgraduate coursework students who have completed their studies, when this authority has been explicitly delegated by the College Education Assessment and Progression Committee. (50) On notice by the Chair, determine urgent matters within the jurisdiction of the College Education Assessment and Progression Committee, which arise between meetings of the Committee, and report action taken to the Committee. (51) Membership of the Executive Committee of the College Education, Assessment and Progression Committee is as follows: (52) The Research and Higher Degrees Committee of Academic Senate tenders reports to Senate's Research Committee and Research Studies Committee, as required and as relevant. (53) The Committee meets a minimum of six times per year face-to-face and may conduct other face-to-face or technology mediated meetings at the discretion of the Chair. (54) The Committee is responsible for assisting the Schools in assuring the quality of the College's research activities and research training and for making recommendations regarding the admission and assessment of higher degree candidates. (55) Provide advice and make recommendations to the Senate's Research Committee and Research Studies Committee regarding the development of good practice in research and research training in the schools, research centres and other research entities of the College. (56) As required by the College Education Assessment and Progression committee, or its Executive Committee, provide advice to that Committee about proposals for new and amended higher degree programs and associated units. (57) Regularly review the research profile of the College, identify key research areas and research links with external agencies and industry for development in the College and provide advice to Senate's Research Committee and Research Studies Committee regarding such development. (58) Monitor research performance in the College against performance indicators in the University's and the College's Academic and Research Management Plans and provide related analysis to schools of the College and to Senate's Research Committee and its Research Studies Committee. (59) Make recommendations to the Executive Dean of the College regarding the admission of research higher degree students to candidature. (60) Make recommendations to the Research Studies Committee of Academic Senate regarding academic progress of higher degree candidates, the confirmation of their academic results and their eligibility for the award of scholarships, awards and prizes. (61) Consider, and make recommendations regarding, any academic matter or process referred to it by the Academic Senate or the Chair Academic Senate. (62) Membership is as follows: (63) The Associate Dean Research or equivalent*, of the College may appoint a Deputy Chair from the membership of the committee. (64) The College Academic Standards and Integrity Committee considers action required and/or appeals that arise in accordance with operation of the provisions of any of the following academic policies: (65) The terms of reference for hearings of cases and appeals, as specified in the relevant policy, referred to in the preceding clause, will apply (66) Except where a conflict of interests arises, the Chair of the College Education, Assessment and Progression Committee or nominee will chair the College Academic Standards and Integrity Committee. In accordance with the nature of a particular case or appeal to be considered, the Chair will select three other appropriately qualified persons to serve on the College Academic Standards and Integrity Committee for consideration of the case or appeal. Such persons will be members of the College Education, Assessment and Progression Committee or the College Research and Higher Degrees Committee, or one of the School Academic Committees, as appropriate for the case or appeal to be considered. They will not include any member of either of those committees, who might reasonably be required to serve on the Academic Standards and Integrity Committee for the purpose of considering additional material or representations in relation to the particular case or appeal. (67) Persons who have participated in the assessment of the student's case or appeal, before the matter has come to the College Academic Standards and Integrity Committee, will be ineligible to sit as members of the Committee convened to hear a case or appeal from that student. (68) Each time the College Academic Standards and Integrity Committee is convened there will be at least one member of each gender. (69) A quorum of the College Academic Standards and Integrity Committee will be three members, two of whom must be academic staff. (70) The School/Badanami Academic Committees are standing committees of Academic Senate that report to Senate through the College Education, Assessment and Progression Committee of the college to which the particular school belongs, or, in the case of the Badanami Committee, to that determined to be appropriate for the particular business in hand. The roles of the Committees are to: (71) The Committee is the main academic business committee for the School or Badanami. The Committee meets a minimum of four times per year face-to-face and may conduct other face-to-face or technology mediated meetings at the discretion of the Chair. (72) Process and review student results, including recommending unit results to the relevant College Education, Assessment and Progression Committee. (73) Provide a written report to the College Education, Assessment and Progression Committee to accompany the recommended results for units, identifying significant variability or anomalies. In exceptional cases, as described in the Assessment Policy: Criteria and Standards-Based Assessment, the College Education, Assessment and Progression Committee may, on the basis of evidence, and in consultation with the school, adjust the final marks for a unit. The School Academic Committee may recommend such adjustments to the College Education, Assessment and Progression Committee. (74) Monitor applications for review of grade. (75) Monitor applications for a supplementary assessment from students who failed in a final unit. (76) Respond annually to reports from the Office of Planning and Quality. (77) Develop strategies for supporting ethical scholarship in the School/Badanami, particularly in relation to instances of poor scholarship, and academic misconduct. (78) Assure quality for, and oversee within the School/Badanami, the following: (79) Develop good teaching, learning and research training practice in the School/Badanami. (80) Respond to academic matters or processes referred by the Academic Senate or Chair of Academic Senate, such as reviews of academic policies, convening related academic forums within the school, as necessary. (81) Consider proposals for new units, and major and minor unit changes, and recommend such any necessary amendments to the relevant College Education, Assessment and Progression Committee. (82) Consider proposals for new courses. (83) Monitor research activity in the School/Badanami and provide reports to the relevant College Higher Research Degrees Committee, as required. (84) Membership is as follows: (85) The Chair may co-opt non-voting advisers from other schools, where required. (86) Whenever the Committee is processing or reviewing student results, additional academic staff, as selected by the Head of School, may be required to attend, so that all unit results can be processed expeditiously. (87) The Executive Committee of the School or Badanami Academic Committee determines urgent matters on behalf of School/Badanami Academic Committee, between meetings of that Committee. (88) Membership is as follows:Academic Senate Standing Committees Policy
Section 1 - Purpose and Context
Preamble
Section 2 - Section 2 — Definitions
Section 3 - Academic Committees
Part A - Academic Senate Specialist Standing Committees
Executive Committee (Academic Senate)
Role
Terms of Reference
Membership
Education Committee
Role
Terms of Reference
Membership
Academic Planning and Courses Approvals Committee
Role
Terms of reference
Membership
Research Committee
Role
Terms of reference
Membership
Research Studies Committee
Role
Terms of Reference
Membership
Senate Academic Standards and Integrity Committee
Role
Terms of Reference
Membership
Part B - College Academic Committees
College Education, Assessment and Progression Committee
Role
Terms of Reference
Membership
In Attendance
Executive Committee of College Education, Assessment and Progression Committee
Role
Terms of Reference
Membership
College Research and Higher Degrees Committee
Role
Terms of Reference
Membership
College Academic Standards and Integrity Committee
Role
Terms of Reference
Membership
Part C - School Academic Committees
School/Badanami Academic Committees
Role
Terms of Reference
Membership
Executive Committee of School (or Badanami) Academic Committee
Role
Membership
View Current
This is not a current document. It has been repealed and is no longer in force.
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
* [In the event the School Elected Member is the Chair, the Head of School will appoint a member from within the School Academic Committee.]
** [In recognition that not all schools may have staff with this title, the meaning of "equivalent" will be determined by the Head of School.]
*** [In recognition that not all colleges may have staff with this title, the meaning of "equivalent" will be determined by the Executive Dean.]
** ** [Student members will be excluded from the meeting whenever the Committee is processing or reviewing results for named, individual students. ]
* [In the event the School Elected Member is the Chair, the Head of School will appoint an additional member from within the School Academic Committee as a replacement in this category of membership.]