Status and Details

Status and Details

This page contains information about the status, approval and a summary of the changes from the previous version of the document. Please note that the Unit Head listed on this page is the current owner of this policy and may not reflect the University position/staff member who owned this policy at the time of publication.

Web Policy

Show Field Notes
Status Current Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date 30th January 2013 This is the date on which this version of the document came into effect.
Review Date 31st July 2016 The next review of this document is scheduled to commence on this date.
Approval Authority Vice-Chancellor and President The noted authority approved this is version of the document.
Approval Date 29th January 2013 This is the date on which this version of the document was approved by the authorised authority.
Expiry Date Not Applicable This is the date on which this version expires. It may still apply, conditionally, after this date.
Unit Head Yasmin Spencer
Director, Marketing
This is the officer generally responsible for day to day administrative matters.
Enquiries Contact Yasmin Spencer
Director, Marketing
General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

5/03/2024: System Administrator Fix – fixed hyperlinks to email addresses that were linking to URL’s instead of the email address.

24 January 2023 – System Administrator Fix – Updated placeholder for Web Steering Committee from Division-based to Committee/Group-based record.

13 October 2022 – Update clause 50 to insert link and correct title from ‘ITDS’ Service Desk – for the’ IT Service Desk –’ reference and email address. 

21 March 2019 – removed embedded and replaced with associated information placeholder URLs.

22 February 2018 – Updated references to the unit title “Web Services Unit” renamed “Web Unit”.

1 February 2018 – Updated references to the position title “Director, Design, Content and Corporate Communication” renamed “Director, Corporate Communications”.

30 September 2016 - policy amended to delete redundant position title Director, Marketing and Communication and replace with Director, Design, Content and Communication.

8 July 2016 - policy amended to reflect the official name change of the University concurrent with the change to the University's Act and By-Law.

7 December 2015 - Amended the policy to change references to UWS-Web to Western-Web.

10 August 2015 - Preliminary Review completed - no changes required.

23 March 2015 - Amended policy to remove references to the redundant position title of 'DVC & University Provost' and replace with 'Vice-President, People and Advancement'.

12 February 2015 - Amended policy to reflect change of division/unit name from 'Information Technology Services' to 'Information Technology and Digital Services'.

1 August 2014 - Preliminary review completed - no changes required.

23 June 2014 - Change the title for the Deputy Vice-Chancellor Corporate Strategy and Services to Deputy Vice-Chancellor as per Board resolution - Meeting 2014/1.29 May 2013 - Revised versions of the Web Design Style Guide and Social Media Guidelines were attached as Associated Information to these policy. Clauses changed in the Policy to reflect unit and title changes include 9, 10, 13, 24 (b), 42, 44 - 48, 56, 58, 59, 64 The Policy has been updated to include restrictions about the use of the promotional space on the University website, clause 32 A link has been included to the Visual Identity Manual, clause 26. UWS is obliged to comply with the World Wide Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0 to meet level AA requirements. Clause 5 has been added and clause 27 updated to reflect this. The process for reviewing and approving links to external sites has been updated, clause 36. The review and decommissioning of micro-sites has been reviewed, clauses 49-50. Minor updates have been made to titles and contact details in the supporting document Micro-Site Guidelines and Support. The Digital Production Standards have been re-written to include information on common issues associated with video production at UWS. Clauses Amended Policy: All Procedure: All Guidelines: All