(1) This policy establishes Western Sydney University's Purchase and Tender Board, setting out its terms of reference and membership. It also establishes the Tender Committees and their role in advising the Purchase and Tender Board in specific procurement activities. (2) This policy should be read in conjunction with University's Procurement Policy and associated procedures and guidelines. (3) Nil. (4) The University will have a strategic approach to procurement and will have a Purchase and Tender Board to oversee all procurement activities undertaken by the University. The Purchase and Tender Board will be supported by specialist Tender Committee. (5) The Purchase and Tender Board has the following terms of reference: (6) The Purchase and Tender Board will have the following membership: (7) The Vice-Chancellor and President may on the recommendation of the Purchase and Tender Board appoint a member external to the University with relevant expertise. (8) In order to consider urgent matters the Purchase and Tender Board must have a quorum of three, including the Vice-President, Finance and Resources. (9) The Purchase and Tender Board will be supported by an executive officer. The executive officer will be the Director, Strategy, Business Development and Procurement, who will also be a member of each Tender Committee. (10) The executive officer will: (11) The Purchase and Tender Board will meet on four scheduled occasions throughout the calendar year, and at other times as required. (12) Four Tender Committees will be established to deal with procurement activities that exceed the tender thresholds as outlined in the Procurement Policy, or any other procurement activities that result in a tender process. (13) Tender Committees will be established to authorise tendering activities in the specialist areas of construction and infrastructure, information technology, scientific equipment and services, and general goods and services. (14) Where there is an overlap of coverage of the goods and/or services the tender activity will be referred to the Tender Committee with the predominant usage. (15) Each Tender Committee must have a member who is independent from the matter under review, typically from another business area but with an understanding of the issues being discussed. The Chair of the Tender Committee will appoint the independent member. (16) Tender Committees have the following terms of reference: (17) The Tender Committees will have the following membership: (18) Chairs of Tender Committees may appoint additional members where specific subject matter experts are required; these may be internal or external to the University. External specialist consultants should only sit on Evaluation Panels in a technical advisory capacity. For large or complex projects, consideration should be given to splitting tasks between specialist consultants to obtain a broader variety of views and advice. (19) In order to consider urgent matters the relevant Tender Committee must have a quorum of three, including the Chair and the Director, Strategy, Business Development and Procurement. (20) Nothing in this policy precludes members from the Tender Committees also being members of established Evaluation Panels. (21) The Tender Committees will meet monthly when there is business. Meetings may be held electronically as required. (22) Nil. (23) Nil.Purchase and Tender Board Policy
The Purchase and Tender Board Policy is retired with effect 1 June 2021. Coverage of this topic is included in the revised Procurement Policy published on 31 May 2021.
Section 1 - Purpose and Context
Section 2 - Definitions
Section 3 - Policy Statement
Part A - Purchase and Tender Board
Terms of Reference
Membership
Purchase and Tender Board Support
Meetings
Part B - Tender Committees
Terms of Reference
Membership
Meetings
Section 4 - Procedures
Section 5 - Guidelines
View Current
This is not a current document. It has been repealed and is no longer in force.