(1) This policy establishes the University of Western Sydney's Purchase and Tender Board, setting out its terms of reference and membership. It also establishes Tender Committees and their role in advising the Purchase and Tender Board in specific procurement activities. (2) This policy should be read in conjunction with University's Procurement Policy and associated procedures and guidelines. (3) Nil. (4) The University will have a strategic approach to procurement and will have a Purchase and Tender Board to oversee all procurement activities undertaken by the University. The Purchase and Tender Board will be supported by specialist Tender Committees. (5) The Purchase and Tender Board has the following terms of reference: (6) The Purchase and Tender Board will have the following membership: (7) The Vice-Chancellor may on the recommendation of the Purchase and Tender Board appoint a member external to the University with relevant expertise. (8) In order to consider urgent matters the Purchase and Tender Board must have a quorum of three, including a Deputy Vice-Chancellor and the CFO. (9) The Purchase and Tender Board will be supported by an executive officer. The executive officer will be the Associate Director, Procurement, who will also be a member of each Tender Committee. (10) The executive officer will: (11) The Purchase and Tender Board will meet on four scheduled occasions throughout the calendar year, and at other times as required. (12) Four Tender Committees will be established to deal with procurement activities that exceed the tender thresholds as outlined in the Procurement Policy, or any other procurement activities that result in a tender process. (13) Tender Committees will be established to authorise tendering activities in the specialist areas of construction and infrastructure, information technology, scientific equipment and services, and general goods and services. (14) Where there is an overlap of coverage of the goods and/or services the tender activity will be referred to the Tender Committee with the predominant usage. (15) Each Tender Committee must have a member who is independent from the matter under review, typically from another business area but with an understanding of the issues being discussed. The Chair of the Tender Committee will appoint the independent member. (16) Tender Committees have the following terms of reference: (17) The Tender Committees will have the following membership: (18) Chairs of Tender Committees may appoint additional members where specific subject matter experts are required; these may be internal or external to the University. (19) In order to consider urgent matters the relevant Tender Committee must have a quorum of three, including the Chair and the Associate Director, Procurement. (20) Nothing in this policy precludes members from the Tender Committees also being members of established Evaluation Panels. (21) The Tender Committees will meet monthly when there is business. Meetings may be held electronically as required. (22) Nil. (23) Nil.Purchase and Tender Board Policy
Section 1 - Purpose and Context
Section 2 - Definitions
Section 3 - Policy Statement
Part A - Purchase and Tender Board
Terms of Reference
Membership
Purchase and Tender Board Support
Meetings
Part B - Tender Committees
Terms of Reference
Membership
Meetings
Section 4 - Procedures
Section 5 - Guidelines
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This is not a current document. It has been repealed and is no longer in force.