• Section 1 - Purpose and Context
• Section 2 - Definitions
• Section 3 - The UWS Rules
• Part A - Service of Notices
• Part B - Meetings of the Board of Trustees
• Ordinary Meetings
• Special Meetings
• Voting at Board Meetings
• Procedure
• Part C - Officers of the University
• Vice-Chancellor and President
• Part D - University Emblem
• Use of University Emblem
• Part E - Affiliation
• Affiliation with the University
• Affiliation with the University
• Part F - Chancellor
• Section 4 - Procedures
• Section 5 - Guidelines

Section 1 - Purpose and Context

(1) The University of Western Sydney Rules 1999, endorsed by the Board of Trustees on 8 September 1999, are repealed.

(2) Any act, matter or thing that had effect under those repealed rules is taken to have effect under these Rules.

(3) In particular, any rule made under the authority of the repealed rules is taken to have been made under the authority of the corresponding provision of these Rules.

Section 2 - Definitions

(4) In these Rules:

1. Board - means the Board of Trustees of the University.
2. By-law - means the Western Sydney University By-law 2017.
3. Office of the Vice-Chancellor and President - means the Vice-Chancellor and President, and the other members of staff of the University who help directly the Vice-Chancellor and President to carry out his or her functions.
4. Rules - means these rules.
5. the Act - means the Western Sydney University Act 1997.
6. University - means Western Sydney University.
7. University precincts - means any places that the University manages or controls.

Section 3 - The UWS Rules

Part A - Service of Notices

(5) Where the University or its agent is required to serve, transmit or communicate any written notice to another person or entity (the other party) it may do so in any one or more of the following ways:

1. by posting the notice through a mail service to the last known or nominated address of the other party;
2. by faxing the notice to the last known or nominated facsimile number of the other party;
3. by emailing the notice to the last known or nominated email address of the other party;
4. by using any technology that the other party has reasonable access to for the purposes of receiving the notice; and
5. by giving the notice to the other party in person or by delivering the notice to the registered or advertised office of the other party.

(6) The University may specify the mode of service to be employed to the exclusion of the preceding clause (5) in any written agreement with another party or entity for any reason.

(7) The University may stipulate the mode of service it intends to employ by providing a notice in writing stipulating that mode of service to the intended recipient for reasons of equity, compliance, commercial efficiency, or convenience.

(8) Once a person has been served with a notice in accordance with the preceding clauses the person to whom the notice is addressed is taken to have received it on the day of delivery, unless he or she can prove otherwise.

Part B - Meetings of the Board of Trustees

Ordinary Meetings

(9) The Board must hold an ordinary meeting at least four times each year.

Special Meetings

(10) The Chancellor or the Vice-Chancellor and President may call a special meeting of the Board to consider any business which he or she considers urgent.

(11) If 5 or more members of the Board:

1. write to the Chancellor, or to the Vice-Chancellor;
2. ask that he or she call a special meeting of the Board; and
3. state the purpose of the proposed meeting, the Chancellor, or the Vice-Chancellor and President, must:
4. call the meeting; and
5. hold the meeting no more than 14 days after he or she received that request.

Voting at Board Meetings

(12) If there is an equality of votes on any motion before the Board, the motion lapses.

Procedure

(13) The Board may make rules or standing orders (or both) governing the procedure for calling and conducting its meetings, but must obey the Act, the By-law and Rules.

Part C - Officers of the University

Vice-Chancellor and President

(14) The Vice-Chancellor and President, as the chief executive officer of the University is the academic and administrative head of the University, and is responsible to the Board of Trustees for implementing the Board's decisions.

(15) The Vice-Chancellor and President is also responsible for:

1. promoting the interests and furthering the development of the University within and beyond Australia;
2. promoting the academic development of the University;
3. developing close ties between the University and other educational institutions and between the University and local, national and international communities;
4. fostering the relationship between the University and government, business and industry and ensuring the needs of the University's community are met effectively;
5. establishing academic quality assurance processes and outcomes within the University;
6. managing the overall academic, administrative, financial and other business of the University;
7. developing and maintaining the premises and facilities of the University;
8. conducting forward planning for the University;
9. supervising or overseeing the appointment, promotion;
10. development and reclassification of staff employed in the University, and the discipline and dismissal of these staff;
11. the welfare of students of the University and making recommendations to the Board about the recognition and rules governing student associations;
12. developing University policy about administrative and financial matters;
13. promoting, encouraging and coordinating the collaboration of staff within the University, for the good of Greater Western Sydney and the University;
14. approving the fees, charges and penalties which apply to the University's staff and students; and
15. carrying out any other functions which may lawfully be given to, or imposed on, the Vice-Chancellor and President.

(16) The Vice-Chancellor and President may, without specific appointment, exercise the right of membership of any committee established by the Board.

(17) The Chancellor may authorise a Deputy Vice-Chancellor and Vice-President or a Vice-President to exercise the functions of the Vice-Chancellor and President if:

1. the Vice-Chancellor and President is ill, or absent from duty; or
2. the position of Vice-Chancellor and President is vacant,

(18) In exercising his or her functions, the Vice-Chancellor and President has whatever authority is necessary or convenient to carry out the Act, the By-law, the Rules and the Board's resolutions.

(19) The Board may, from time to time, make determinations about the title of the Vice-Chancellor and President.

Part D - University Emblem

Use of University Emblem

(20) The Board may adopt a University emblem.

(21) The Board may approve how, when and where the University emblem may be used, depicted or displayed. Once the Board decides this, no-one may use or depict or display the emblem in any other circumstances.

(22) The Board may authorise someone else to give this approval on its behalf.

Part E - Affiliation

Affiliation with the University

(23) The Board may grant affiliation, accreditation or endorsement with or by the University on any terms as it thinks fit to any individual, corporation, institution or entity after consideration of a written proposal to the Board from the individual, corporation, institution or entity outlining the nature of the proposed affiliation, accreditation or endorsement.

(24) The Board may rescind, cancel, suspend or withdraw affiliation, accreditation or endorsement at any time with 14 days notice to the subject party, or immediately without notice where there has been a breach of the provision of this Rule.

(25) The granting of affiliation, accreditation or endorsement in clause (23) of this Rule does not in itself grant the affiliated, accredited or endorsed party the right to use, apply or refer to the name of Western Sydney University or any truncation, abbreviation or modification thereof. The Board must specifically and expressly authorise such use and shall do so in a way that specifies:

1. The term of such use;
2. The nature of such use;
3. The limits of such use; and
4. Any other condition on such use as the Board thinks fit.

(26) Student associations and student-related entities are subject to this Rule and for the purposes of clarity such associations and entities will need to submit a proposed Constitution, proposed financial management and audit arrangements, and other relevant enabling documents to the Board as a minimum requirement of complying with clause (23) of this Rule. The Board must be satisfied that the proposed association or entity:

1. meets the University's objectives prior to affiliating, accrediting or endorsing the association or entity;
2. has considered and adequately addressed equity issues across all campuses of the University in its proposal; and
3. proposes a level of financial accountability, services and facilities that meets the reasonable expectations of students and the Board at any one or all of the campuses.

(27) The University reserves its rights to pursue such remedies at law as may be available to it to protect its reputation and intellectual property and may do so notwithstanding compliance or otherwise with this Rule.

Affiliation with the University

(28) The Board may grant affiliation with the University to any residential college or to any educational or research establishment. The Board may also cancel that affiliation. However, before it cancels the affiliation, the Board:

1. must give two months' notice of its intention to do so to the governing body of the college or establishment;
2. must give the governing body of the college or establishment a reasonable opportunity to put forward its views to the Board about the proposed cancellation; and
3. must genuinely consider those views.

Part F - Chancellor

(29) The Board may, by resolution, authorise a Deputy Chancellor to exercise the functions of the Chancellor (including for the purposes of clause 7 of Schedule 1 of the Act):

1. in the absence of the Chancellor; or
2. during a vacancy in the office of the Chancellor; or
3. during the inability of the Chancellor to act.

(30) A Deputy Chancellor appointed under clause (29) of this Rule has all the functions of the Chancellor for the duration of his or her appointment.

Section 4 - Procedures

(31) Nil.

Section 5 - Guidelines

(32) Nil.