• Section 1 - Purpose and Context
• Section 2 - Definitions
• Section 3 - Policy Statement
• Entry into University Grounds
• Traffic
• Parking
• Parking Penalties and Fines
• University Liability
• Determination, Approval and Application of Parking Fees
• Section 4 - Procedures
• Parking Permit System
• TABLE 1 - Parking Bays and Permit Types
• Parking Bays
• Eligibility for Parking Permits
• TABLE 2 - Permit Types and Eligible Applicants
• Payment of Annual Parking Permit
• Scratch and Display One Day Permits
• Visitors
• Replacements
• Refunds
• Ceasing Automatic Deductions
• Relocation
• Waitlists for Dedicated Red Permits
• Section 5 - Guidelines

Section 1 - Purpose and Context

(1) The purpose of this policy is to facilitate effective management of parking and traffic on University of Western Sydney (UWS) campuses, and to inform employees, students and visitors of the University of their responsibilities when parking at the University.

(2) The University regulates access to and usage of the roads and parking facilities on its campuses.

(3) These policy and procedures set out the University's requirements with respect to operation and parking of vehicles on University premises. It applies to all vehicles and the drivers of those vehicles whenever they are entering or on University premises.

(4) The provisions expressed in this policy apply 24 hours a day, seven days a week.

Section 2 - Definitions

(5) For the purpose of this policy:

1. Annual permit - refers to a parking permit issued by the University within a calendar year (1 January to 31 December) and includes:
   1. General Yellow permits
   2. Communal Blue permits
   3. Dedicated Red permits (with/without bollard)
   4. White permits.
2. Authorised persons - refers to University employees attached to Campus Safety & Security.
3. Half year permit - refers to a parking permit issued by the University through iPay only, from 1 January to 30 June, or 1 July to 31 December of any calendar year. Only General Yellow permits and Communal Blue permit can be purchased as Half-Year permits.
4. SEINS - refers to the Self-Enforced Infringements Notice Scheme operated by the State Debt Recovery Office.
5. Senior Employees - means the Vice-Chancellor; Deputy Vice-Chancellors; Pro Vice-Chancellors; Associate Pro Vice-Chancellors, Deans, Deputy Deans, Directors of University Research Institutes and Centres; and Executive Directors / Academic Registrar, Directors and Associate Directors.
6. Restricted parking area - means all University campuses as defined by traffic control signs displayed at the campus entrances and exits.
7. Vehicle - refers to all motor vehicles, including but not limited to trucks, cars, vans, buses, motorbikes and scooters.
8. Visitors - refers to all persons who are not employees or students of the University but who have business on or with the University, including but are not limited to contractors, community organisations, guest lecturers, and adjunct appointments.
9. Commercial tenants - refers to a group, organisation or entity that is linked to the University via the payment of rent or fee for the use (sole or otherwise) of any space, equipment and / or facility of the University whether it be ongoing or one-off.

Section 3 - Policy Statement

(6) The University requires all persons who enter University premises with a vehicle or who seek to park a vehicle on University premises to comply with this policy and any attendant documentation.

(7) Non-compliance with this policy may result in penalties being applied. Failure of the University to strictly enforce any or all aspects of this policy shall not be construed as a waiver for the future enforcement of this policy.

(8) Notwithstanding the following, the University reserves the right to negotiate commercial arrangements for parking in specific instances, such as a commercial precinct and commercial tenants located on campuses as appropriate.

Entry into University Grounds

(9) Only the following vehicles are permitted to enter the University premises:

1. vehicles of employees and students of the University;
2. vehicles of visitors and commercial tenants who have business or are attending meetings, functions or sporting activities and the like within University premises;
3. vehicles making delivery of goods ordered by the University, and contractors to the University;
4. vehicles picking up or setting down passengers who are employees, students or visitors of the University;
5. emergency vehicles.

Traffic

(10) At all times, on all roads on University owned land pedestrians have right of way. Accordingly, operators of vehicles on University premises will always give way to pedestrians.

(11) Speed limits are as marked by traffic control signs on University campuses. Vehicles are restricted to the displayed 40 km/hr speed limit when on University campuses.

(12) Vehicle operators are subject to Australian Road Rules when driving on UWS roads, and may be fined or penalised under those rules.

Parking

(13) Parking and standing is prohibited at all times on all roads, access lanes and on all University owned land except to the extent specifically outlined by a notice, marking, traffic control sign or when temporarily permitted by an authorised person.

(14) This prohibition applies irrespective of whether a "No Standing" notice is displayed. These notices, when displayed, are directed towards visitors of the University who would not be expected to be completely aware of this policy. The prohibition against parking and standing means that a vehicle may be stationary only for the minimum time necessary to set down and pick up passengers.

(15) Parking is only permitted in established parking bays and with a valid parking permit. Parking bays are designated by colour and only vehicles displaying a valid matching coloured parking permit can use those parking bays - Refer Table 1. Motorcycles are permitted to park in designated motorcycle bays. If a motorcycle bay is unavailable, motorcycles can park in a car park bay valid to the permit held.

(16) Vehicles must be parked wholly within the parking bays denoted by painted lines or other markings, and are not to be parked or placed so as to obstruct the free and safe passage of vehicles in the access lanes in car parks. Where a marked parking bay cannot be located, drivers are encouraged to contact Campus Safety and Security for assistance.

(17) Vehicles parked within the University campus contrary to signs and/or road markings, or in a manner so as to cause and obstruction or safety hazard, may be subject to fine, a direction to move the vehicle and/or permanent exclusion from all campus grounds.

(18) Commercial tenants are subject to all aspects of this policy including the purchase of valid permits and parking of vehicles consistent with signage and University policy contained therein.

(19) Locating an authorised parking bay is the responsibility of the driver. Lack of parking space, inclement weather conditions, time constraints, or other causes are not considered valid excuses for violation of this policy.

Parking Penalties and Fines

(20) A system of fines, determined by the NSW State Government, will operate where employees, students or visitors of the University park in contravention of this policy. The State Debt Recovery Office operates SEINS and is the University's agent for the collection of fines.

(21) Penalties apply for but are not limited to:

1. parking without a permit or a valid permit. Permits are invalid if outdated, reproduced, copied, defaced or otherwise altered, or not displayed properly;
2. parking within a parking bay contrary to signs and permit designation;
3. parking a vehicle not wholly within the marked parking bay;
4. parking other than within a marked parking bay.

(22) Penalty notices are the responsibility of the individual registered to the vehicle and are subject to enforcement in the same way as if the offence occurred on a public street.

(23) Repeated breaches of this policy will result in the withdrawal of parking permits and/or the non-renewal of parking permits.

(24) Where the vehicle receiving the penalty notice is owned by the University, the person who had control of the vehicle at the time the infringement was issued is deemed to be in receipt of the penalty notice.

(25) Penalty notices contain instructions on how the penalty may be addressed. Upon receipt of a penalty notice the section marked "Methods of Disposal to Finalise this Matter" (on the notice) contains the relevant information on how to pay the fines.

(26) Appeals relating to penalty notices issued by UWS under the SEINS system should be directed to State Debt Recovery Office.

(27) Misuse of the RTA Mobility Permit Scheme (MPS) Card will be reported to the RTA and may result in heavy penalties.

(28) Nothing in relation to this policy will prohibit any Police enforcement on any campus. Additionally, nothing in this policy negates the possibility of unsatisfactory conduct or misconduct proceedings for employees, as per the relevant Staff Agreements and for students, action in accordance with the Misconduct-Student Non-Academic Misconduct Policy.

University Liability

(29) The University assumes no responsibility for the care or protection of vehicles or contents while operated or parked on University premises.

(30) Failure of the University to enforce violations of this policy shall not be construed as a waiver for the future enforcement of this policy.

Determination, Approval and Application of Parking Fees

(31) The fees for parking are determined by the University and are set out in the Parking Fee Schedule that is approved by the Vice-Chancellor. University employees and students will be notified of parking fees for the following year with reasonable notice. The University reserves the right to vary parking fees annually.

Section 4 - Procedures

Parking Permit System

(32) Paid parking operates on a permit system during each calendar year on all campuses except Blacktown Campus.

(33) All persons intending to park on University premises must purchase and display a valid UWS parking permit. The permit may be an Annual or Half Year parking permit, a Pay and Display one day permit, Scratch and Display one day permit or a UWS issued temporary parking permit. The exception is those in possession of a Roads and Traffic Authority (RTA) Mobility Parking Scheme (MPS) card, who are not required to purchase a parking permit from the University and motorcycles parked in the allocated motorcycle parking bays (see clause 45).

(34) For a single fee, you will receive one permit. If you drive more than one vehicle, you must register the vehicles with UWS Parking and transfer the electrostatic permit as necessary between vehicles. Permits are not otherwise transferable.

(35) The parking permit will determine the designated parking bay in which the permit holder can park, as set out in Table 1. Parking permits allow the applicant to park on University premises, but provide no guarantee that a parking bay will be available.

(36) Where parking bays designated for use by a particular permit are full, parking permit holders should contact Security on the relevant campus for advice. Full bays are not considered a valid excuse for violation of this policy.

(37) Annual parking permits are valid up to 31 December of the year of purchase.

(38) Half-year permits are valid from 1 January to 30 June, or from 1 July to 31 December of the year of purchase.

(39) To be recognised as valid, parking permits must be clearly visible at all times, and further to this:

1. Annual and Half Year parking permits must be displayed on the driver's side lower portion of the front windscreen;
2. Pay and Display one day permits and Scratch and Display one day permits must be displayed on the driver's side dashboard and are only valid for the day of purchase/scratched date;

(40) RTA MPS card must be displayed on vehicles parked in disabled parking bays.

(41) Annual and Half-Year parking permits are issued by Campus Safety & Security.

(42) Pay and Display one day permits are available from permit machines located on Bankstown, Campbelltown, Hawkesbury, Parramatta, Penrith and Westmead campuses.

(43) Scratch and Display one day permits can only be purchased by University units from UWS Parking via the Parking website.

(44) Short stay bays on campus where available are time limited to 15 minutes. Vehicles parked beyond that 15 minutes may be subject to a fine, direction to move the vehicle or permanent exclusion from the Campus.

(45) Motorcycles are not required to purchase a permit if parked in an allocated motorcycle bay. If parked in car space, a permit is required but is not required to be displayed. Instead motorcycles and the permit purchased must be registered with the on-campus Campus Safety & Security unit. If the owner of the motorcycle owns a vehicle (other than a motorcycle) the driver will be required to purchase and display a valid permit on the vehicle (as per clause 33) and is subject to the conditions outlined in this policy

TABLE 1 - Parking Bays and Permit Types

Parking Bays

(46) There are six types of designated parking bays. All bays are clearly identified by coloured line markings and/or signage. Only vehicles displaying a valid parking permit can park in those parking bays.

(47) Table 1 lists each type of parking bay and the applicable permits which provide the holder with permission to use the designated parking bay. Exceptions to this clause are as follows:

1. Builders and contractor vehicles should be parked within the relevant building site or as directed by an authorised person;
2. Maintenance and delivery vehicles should be parked in loading zones or as directed by an authorised person, however such vehicles must not impede the free flow of traffic under any circumstances.
3. Bicycles, scooters and motorcycles may park in areas reserved for them. Other vehicles may not use these areas.

Eligibility for Parking Permits

(48) Parking permits will be issued to eligible applicants after payment of the relevant fee. Table 2 indicates those persons who are eligible for the various types of parking permits provided by the University.

(49) Holders of a Dedicated Red parking permit are assigned a numbered parking bay on a nominated campus only (subject to availability), but are to park in Communal Blue or General Yellow parking bays on all other campuses.

(50) Eligibility for an RTA MPS card is determined by the RTA and applicants for such permits need to apply directly to the RTA. Consideration for alternate parking arrangements on medical grounds may be given upon written request to the Director, Campus Safety and Security.

(51) Parking permits must only be used by the applicant, who retains responsibility for proper use at all times.

TABLE 2 - Permit Types and Eligible Applicants

(52) White Permit holders may park in Hotspot (white), Communal Blue and General Yellow parking bays at any campus.

Payment of Annual Parking Permit

(53) Annual and Half Year parking permits are available for purchase on-line via the Parking website (via UWS iPay).

(54) Ongoing employees are eligible to purchase both annual and half yearly permits via iPay. Annual permits can also be purchased by salary sacrifice / deduction.

(55) Fixed-term employees, casual employees, and contractors are not eligible to purchase a permit by salary sacrifice/deduction.

(56) Casual employees who purchase 30 Pay and Display One Day Permits in any calendar year are able to swap these permits for an Annual Yellow Parking Permit for the same calendar year. All 30 permits must be in their original format and produced for a swap to occur.

(57) All parking permits will be sent to the applicant via mail to the address provided on the parking application form.

(58) Parking permits will be issued only after receipt of the parking application and payment notification.

Scratch and Display One Day Permits

(59) Scratch and Display one day permits are managed and provided by Campus Safety and Security for University divisions, units, and schools. Purchasing requests are accepted via the Parking website from an authorised delegation officer in accordance with the University's Delegations (Administrative) Policy. Payment for Scratch and Display one day permits can be made only by journal transfer (please refer to the Charge-Out of Expenditure Policy). It is incumbent on the individual inviting the visitor to campus to ensure the parking policy is met.

(60) The purchasing unit may make Scratch and Display one day permits available to official visitors or to volunteers.

Visitors

(61) Visitors are required to display a valid parking permit.

(62) Visitors not provided with a Scratch and Display one day permit must ensure that they have purchased a Pay and Display one day permit unless prior permission has been obtained from the Director, Campus Safety and Security or the Deputy Vice-Chancellor, Corporate Strategy and Services.

Replacements

(63) Replacement parking permits will be issued for lost, damaged and stolen parking permits upon submission of the Replacement Parking Permit Application Form.

(64) Should a second replacement permit be required the permit holder must complete and submit a statutory declaration form detailing the circumstances of the loss (vehicle accident, theft etc) before a replacement will be issued.

Refunds

(65) Students who commence in Autumn semester, who have purchased an Annual or Half Year permit and withdraw from their study at the University prior to and including March 31 may be entitled to a refund by providing a written request, a validation of withdrawal and the parking permit to UWS Parking.

(66) Students who commence in Spring semester, who have purchased an Annual or Half Year permit and withdraw from their study at the University prior to and including August 31 may be entitled to a parking refund on receipt of written request, validation of withdrawal and the parking permit returned to UWS Parking.

(67) Staff who have purchased an Annual or Half Year permit via iPay and withdraw their employment at the University may be entitled to a refund on receipt of written request, validation of withdrawal and the original parking permit being returned to UWS Parking.

(68) Staff and students who purchase an Annual or Half Yearly parking permit and upgrade/downgrade their permit may be entitle to a refund upon return of the original permit. A refund will not be provided if the original permit has expired.

(69) No other refunds or reductions to the applicable fee will be considered. This includes the purchase of Pay and Display one day parking permits. If your Annual or Half Yearly Permit is withdrawn due to a breach of this policy a refund will not be considered.

Ceasing Automatic Deductions

(70) Salary sacrifice or salary deduction fortnightly parking payments will be cancelled when the annual parking permit has been returned to UWS Parking.

(71) Employees that pay by salary sacrifice or deduction are not entitled to a refund because the fortnightly parking payments will cease when employment ceases.

Relocation

(72) If an employee relocates to another campus, the approval to occupy a Communal Blue or Dedicated Red parking bay on the new primary campus will be based on the availability of the relevant parking bays. If there is no availability then employees will be placed on a waitlist.

Waitlists for Dedicated Red Permits

(73) Dedicated Red parking permits are provided subject to availability of the relevant parking spaces on a particular campus. In the event that a parking space is not available, eligible applicants will be placed on a waitlist.

(74) As spaces become available, Dedicated Red parking permits will be issued in the order that they were requested, according to the waitlist.

Section 5 - Guidelines

(75) Nil.