(1) Western Sydney University uses a number of mechanisms to communicate information to staff, students and the community, including University email accounts, the University's website, other on-line portals, publications and information display surfaces. (2) While the University prefers electronic methods for official communication, information display and signage is an important contributor to the corporate identity of the University. The University provides a range of display surfaces in strategic locations for both official and informal notices for staff, students and University-related organisations. (3) This policy provides the overarching strategy for information display and display surfaces. The policy does not deal with the content of official notices or of communications with students. (4) The policy is to be read in conjunction with the relevant University guidelines listed at the end of this document which coordinates corporate identity information and wayfinding with spatial, architectural and landscape elements to form a communication system within the campus environment. (5) For the purposes of this policy: (6) The governing principles for information display at the University are: (7) Digital and non-digital notices may only be displayed on designated information display surfaces on all campuses, which are strategically located at student hubs and main vehicular/pedestrian thoroughfares to maximise the capture audience. (8) University related notices are generally displayed on shared digital display boards and/or noticeboards. Capital Works and Facilities will assess applications for exclusive use digital display boards on a case by case basis. (9) Official University notices are also placed on the University's website and other on-line portals and publications. It is the responsibility of all staff and students to acquaint themselves with the contents of relevant announcements. (10) Each business unit/school is to submit a Client Change Advice Form to the OEC in relation to any staff relocations, department restructures and/or name changes that occur within that business unit/school so all affected wayfinding signage can be updated. (11) All signage must comply with this policy, other relevant policies and University signage guidelines and standards. The Office of Estate and Commercial will remove any signage that is not approved as required by these procedures. (12) Students and staff who post notices that are inconsistent with University policies may be subject to disciplinary procedures under the Student Misconduct Rule, or the Academic and Professional Staff Agreements, respectively. (13) The Office of Estate and Commercial is responsible for approving the locations of proposed commercial advertising. The Office of Marketing and Communication is responsible for approving the content and upload of commercial advertisements. Feedback regarding content can be provided to the Director, Corporate Communications. (14) The Office of Estate and Commercial is responsible for approving all proposed commercial tenancy signage, brand frontage and environmental graphics. (15) The Office of Estate and Commercial is responsible for the selection, location, placement and associated infrastructure of commercial, shared and exclusive digital display boards. Information Technology and Digital Services is responsible for the selection, installation, networking and maintenance of all digital display boards; and the Office of Marketing and Communication is responsible for the approval and upload of content on shared digital display boards. (16) Units/organisations must make applications for University related advertisements to the Office of Marketing and Communication on a Digital Screen Ad Request Form. (17) To install a digital display board (commercial, shared or exclusive), a unit/organisation: (18) The relevant unit/organisation is responsible for their exclusive digital display boards and: (19) Exclusive digital boards will be connected to the main University ITDS network system and may be used in the event of an emergency or for a University-wide broadcast. (20) The Office of Estate and Commercial may review exclusive digital boards and may revoke exclusive use where these procedures are not followed. (21) The Office of Estate and Commercial and ITDS may remove or relocate digital boards as required. (22) The Office of Estate and Commercial is responsible for the location, standard, design, installation and maintenance of all exclusive and shared noticeboards. (23) To install a fixed noticeboard or to convert a shared noticeboard to an exclusive noticeboard, a unit/organisation: (24) The relevant unit/organisation is responsible for exclusive noticeboards and: (25) Students/business units/University related organisations using University premises may post notices on shared noticeboards but the Office of Estate and Commercial will review these noticeboards regularly and will remove any material that is inconsistent with its policies. (26) The Office of Estate and Commercial will arrange for all noticeboards to be cleared of all items at the end of each teaching period. (27) The Office of Estate and Commercial will undertake audits of noticeboards from time-to-time to ensure they are located at student hub areas and main pedestrian thoroughfares, and may remove or relocate noticeboards as required. (28) The Office of Estate and Commercial is responsible for the location, standard, design, content and installation of all permanent signage. Feedback regarding permanent signage can be provided to the Executive Director, Estate and Commercial. (29) To install and/or update a permanent sign, a unit/organisation: (30) The Office of Estate and Commercial is responsible for the location, standard, design and installation and maintenance of poster pillars. Feedback regarding locations of poster pillars can be made to the Executive Director, Estate and Commercial. (31) University students, student services related organisations and student-run organisations using University premises may post notices on poster pillars but the University will review these pillars regularly and may remove any material that is inconsistent with its policies. (32) The Office of Estate and Commercial may arrange for all poster pillars to be cleared of all items when required and at the end of each teaching period. (33) The Office of Estate and Commercial is responsible for: (34) To install temporary signage, a unit/organisation: (35) Flags and banners must be fixed to designated structures unless the Office of Estate and Commercial otherwise approves in writing. (36) Temporary signage for events may be displayed for the duration of the event and an additional day either side of the event for installation and removal. (37) This policy is to be read and applied in conjunction with the following guidelines and standards:Information Display Policy
Section 1 - Purpose and Context
Section 2 - Definitions and Abbreviations
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Section 3 - Policy Statement
Top of PageSection 4 - Procedures
General
Commercial Advertising
Commercial Tenancy Signage
Digital Display Boards
Fixed Noticeboards
Permanent Signage
Poster Pillars
Temporary Signage
Section 5 - Guidelines
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