(1) The purpose of these procedures is to direct students and staff on the process to be followed when requesting and organising a Deferred Exam. (2) The following definitions apply for the purposes of these procedures (3) Examinations Policy. (4) Students who are unable to attend a Final Examination due to serious illness, misadventure, accident or circumstances that are beyond their control may apply for a Deferred Exam. (5) Applications for a Deferred Exam will only be considered when submitted using the online Request for a Deferred Exam form. (6) The Deferred Exam Procedures will not apply where a student has entered the exam room for the Final Examination. The Disruption to Studies Policy will apply for students who become ill during the exam, except during online exams where students who have accessed the exam could not commence or complete a substantial portion of the exam due to technical issues or disconnection from the exam; or where a Subject Coordinator has approved a student to sit a Deferred Exam as an outcome of Disruption to Studies. (7) Applications must include an explanation as to how one or more of the following circumstances prevented attendance on the scheduled date of the Final Examination: (8) A Deferred Exam may be granted for a student who has new individual exam arrangements or changes to their individual exam arrangements approved within 30 days of their scheduled exam, and those changes are unable to be arranged by the original exam date. (9) The following factors would not normally be considered as grounds for a Deferred Exam: (10) Applications may be submitted before the Final Examination, but no later than the second working day after the scheduled date of the Final Examination. (11) In exceptional circumstances, a student may provide documentary evidence to justify why they did not submit the application within that time. (12) Applications for a Deferred Exam must be accompanied by written evidence, which must identify and support the serious illness, misadventure, accident or circumstances that prevented attendance on the scheduled date of the Final Exam. The requirements for supporting evidence are outlined on the Deferred Exams webpage. (13) Applications will normally not be considered if documentation does not provide sufficient information to support the claims made in the application. The University will not approach third parties, such as hospitals or the police, to obtain documentation on behalf of the student. (14) The University may contact medical practitioners or other third parties to verify the documentation submitted. Students are required to keep all original or certified copies of supporting documentation for a period of 12 months from the date of submission of their application, as this may be requested at any time for auditing purposes. (15) If a student submits falsified documents, the University may take action in accordance with the Student Misconduct Rule. (16) The Senior Manager, Curriculum Data Quality, or nominee, will: (17) A Deferred Exam will only be approved where the severity and/or gravity of disruption or circumstances is of such an extreme nature that the student will not be able to sit the exam and where a rescheduling of the exam is demonstrated to be the only reasonable option. (18) Deferred Exam applications should not be utilised repetitively in order to manage longer-term illness, disabilities or ongoing severe disruptive circumstances. In such circumstances students should refer to the University's Disability Policy and should seek advice from staff in Counselling and Disability Services. (19) The decision regarding a Deferred Exam is final. The standard complaints handling process regarding procedural fairness, compliance and authority to act will apply. (20) Students who are unable to attend the Deferred Exam because of illness or misadventure may apply for Disruption to Studies. Refer to the Disruption to Studies Policy for more information. (21) Deferred Exams webpage – Outlines the requirements and types of supporting evidence for Deferred Exam applications.Deferred Exam Procedures
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Part A - Applying for a Deferred Exam
Applications
Supporting Evidence
Part B - Consideration of Applications
Students Unable to Attend the Deferred Exam
Section 5 - Guidelines
View Current
This is not a current document. It has been repealed and is no longer in force.
NOTE: The Deferred Exam Procedures has been subsumed by the revised Examinations Policy published on 14 December 2023 and retired with immediate effect.