(1) The purpose of these procedures is to direct students and staff on the process to be followed when a student experiences a Disruption to Studies in accordance with the Disruption to Studies Policy. (2) For the purposes of these procedures the following definitions apply: (3) The Disruption to Studies Policy applies. (4) Students who have suffered a serious and unavoidable disruption to their studies which has lasted at least three consecutive days must submit an online notification of the disruption to studies within five working days of the disruption commencing. (5) The notification must include an explanation as to how one or more of the following circumstances has impacted or may adversely impact the student's academic performance: (6) Frontline professional staff will accept notifications up to two working days after the due date of the assessment item. In exceptional circumstances a student may provide documentary evidence to justify why they did not submit the notification within that time. (7) Students may submit a request for Extension for assessments (preferably before the due date), if they do not meet all of the criteria of for a Disruption to Studies provision, under the provisions of the Guidelines - Request for Extension or Missed Compulsory Activity (included under the Guidelines of the Assessment Policy). (8) Students who submit a notification of serious and unavoidable disruption must, within five days of submitting the notification, and in accordance with the information on the Supporting documentation webpage, submit written evidence which: (9) Students must submit a Medical Certificate Form with the documentary evidence, unless otherwise required in the information outlined on the Supporting documentation webpage. The form must be signed by the relevant health professional or other professional person. (10) If a student submits falsified documents, the University will take action in accordance with the Student Misconduct Rule. (11) Frontline professional staff will determine whether a disruption is serious and unavoidable having regard to the criteria in the Disruption to Studies Policy. For example, in making the determination in relation to an Indigenous Australian student, frontline professional staff will also have regard to accommodating the student's obligation, within reasonable limits, to adhere to their family or cultural responsibilities. (12) Frontline professional staff will consider the notification and documentary evidence and determine one of the following: (13) Frontline professional staff will refer an accepted notification to the relevant School to determine an appropriate Disruption to Studies Provision. (14) Frontline professional staff will advise the student via their student email address if notification is incorrect or incomplete. (15) Frontline professional staff will advise the student via their student email address when an application has been declined. (16) The appropriate Academic staff member will evaluate how a serious and unavoidable disruption relates to an assessment task which is, or was, due to be undertaken during the period of that disruption and provide an academic alternative. (17) Disruption to Studies Provisions will be granted by the appropriate Academic staff member who must: (18) Unit Coordinators or appropriate academic or administrative staff at third-party providers are required to ensure that: (19) A summary report of the decisions will be available at the end of each (20) Documentation will be retained as per the requirements of the Records and Archives Management Policy. (21) If a Subject Coordinator grants a Disruption to Studies Provision other than through the online system, they must record the decision on the student's electronic file in accordance the Records and Archives Management Policy. (22) In these severe and exceptional cases, the University will provide students with up to three opportunities to demonstrate they have met learning outcomes being examined. This would include situations where a student is granted a Disruption to Studies Provision after missing a Final Assessment or Examination, Deferred Exam and/or Supplementary Assessment. This would be the third and final opportunity in that (23) Where a student experiences ongoing disruption and cannot complete an assessment task granted as a Disruption to Studies Provision, the following actions will be recommended to the student: (24) Where the University identifies students who have submitted multiple notifications over multiple (25) For a student with a disability or chronic health condition, the University: (26) Students whose ongoing circumstances may adversely affect their academic performance should seek advice from their Unit Coordinator and APA, or equivalent, and support services such as the Disability Service. (27) The University may audit the number of notifications submitted by a student and under duty of care, may refer the student to support services or take other action as appropriate to ensure that any underlying problems are addressed. (28) Supporting documentation webpage. (29) Disruption to Studies Provisions Schedule. (30) Special Consideration webpage. (31) Curriculum Advice to Students Procedures. (32) The University gratefully acknowledges Macquarie University from whose policy library the concept of 'disruption to studies' and accompanying guidelines was drawn. Disruption to Studies Procedures
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Notifications
Evidence of Disruption and Impact
Determination
Disruption to Studies Provisions
Non-Completion of Disruption to Studies Provisions
Repeated Disruption to Studies Applications
Students with Academic Integration Plans
Monitoring
Section 5 - Guidelines
Acknowledgements
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