(1) The purpose of these procedures is to direct staff and students on the process to be followed when conducting and undertaking examinations. (2) The following definitions apply for the purposes of these procedures: (3) See Examinations Policy. (4) Assessment and Timetabling centrally coordinates Final Examination Periods and Deferred Exams. (5) Schools and other University partner providers may arrange and coordinate other examinations, including but not limited to Supplementary Examinations and Mid- (6) Schools must have procedures in place to ensure: (7) Subject Coordinators must ensure: (8) Assessment and Timetabling must have procedures in place for ensuring it stores and distributes examination papers provided to it by Schools in a robust and secure manner, with due regard for confidentiality, security and the overall integrity of the examinations. (9) Assessment and Timetabling will: (10) Whilst every effort is made to timetable examinations on the campus where the (11) Final Examinations and Deferred Exams may be scheduled to start between 8.30am and 6.30pm on Mondays to Saturdays (Australian Eastern Daylight Time (AEDT) or Australian Eastern Daylight Savings Time (AEDST)). Sunday examinations may be held when required. (12) Any student who has an examination clash must email Assessment and Timetabling as soon as possible but within five working days after the examination timetable is released. The University may not be able to provide alternative arrangements where it receives written advice after the five working day period. (13) Assessment and Timetabling will make every effort to adjust a student's examination timetable in the Formal Examination Period to remove the clash. The identification of a clash does not mean that a Deferred Exam will be granted automatically. (14) External students, including students located offshore: (15) Students must ensure they are available on all days of the Formal Examination Period. Absence on holiday will not be accepted as justification for a Deferred or Supplementary Examination. Students must read and familiarise themselves with information on the Exams webpage. (16) Students who are unable to attend a Final Examination due to serious illness, misadventure, accident or circumstances beyond their control may apply for a Deferred Exam. Students should note that submitting a Disruption to Studies application or Deferred Exam application does not mean that it will automatically be granted. (17) The University will make reasonable adjustments for a student with a disability undertaking an examination where the student advised the Disability Service of their needs by the advertised timelines. (18) In exceptional circumstances, the University may allow a student to sit a Deferred Exam, held in accordance with the Deferred Exam Procedures. (19) Arrangements for breastfeeding mothers will be accommodated in line with the Breastfeeding on University Premises Policy. (20) Schools may administer and organise Supplementary Examinations and must advise students of the date, time, format and place of the examination as early as possible. (21) A School or Institute may organise a Mid- (22) Students must meet the resource requirements as listed in their exam instructions in the LMS or on the examination coversheet. Refer to the Online Exams webpage for more information on requirements for online exams. (23) Bringing or accessing anything outside the listed approved resources can lead to an academic misconduct. Refer to the Student Misconduct Rule for more information. (24) The relevant Learning Guide and examination will specify what resources are allowed to be used during the Final Examination, including paper, pens, pencils, erasers, rulers and highlighters. (25) Students may only bring into an examination the resources specified in the Learning Guide and on the examination cover sheet or in the LMS for online exams. (26) Where calculators are permitted, students may only use a device which has the primary purpose of calculation (i.e. no tablets or mobile phones can be used). If Schools have particular requirements or wish to restrict the type of calculator that can be used, they must specify the make and model of the calculator in the Learning Guide and on the examination paper. (27) If listed as a permitted resource, calculators must be removed from their cases, and may be checked by the Examination Supervisor or Online Proctor prior to the examination. (28) Students must bring their own writing materials in a clear bag as these will not be supplied. The only writing materials to be used in an examination include standard pens, pencils, erasers, highlighters and rulers. (29) Students who have an Academic Integration Plan (AIP) may bring into an examination any item specified within that plan for an examination. (30) Unless specified in the relevant Learning Guide and examination cover sheet, students must not bring the following into an examination: (31) Students may bring their mobile phone into an examination if it is stored in accordance with the Exam rules on the Exams webpage. The mobile phone must be: (32) The Examination Supervisor or Online Proctor is entitled to ask a student whether they have a mobile phone on their person and/or to demonstrate that the device is switched off. (33) If a student has a mobile phone in an examination venue and does not adhere to the above requirements: (34) In addition, a student who is found to have breached the Resources permitted in the Examinations Procedures and/or who does not answer questions truthfully can be reported for action under the Student Misconduct Rule. (35) If a student has an electronic device that emits an audible sound, signal or alarm during an examination, a financial penalty may be applied and an encumbrance placed on the student's record until the penalty is paid. (36) Students should secure valuable possessions or avoid bringing them to campus during examinations as the University does not guarantee safe-keeping of students' possessions inside or outside examination rooms. (37) If a student has a question during an exam in regards to the content of the exam, they will be advised “to answer the question to the best of their ability” and will be given an opportunity to complete an exam condition report outlining their concern. A copy of this report will be provided with the completed exams and be available for consideration by academic staff. Students can also be provided a copy if they wish to apply for Disruption to Studies. (38) Academic staff will be contacted if there is a significant issue with the instruction, or any extenuating circumstance might affect the exam condition. During online exams, the Subject Coordinator or delegate must make themselves available at the time and date of their exam in order that Assessment and Timetabling can contact them if there are any issues that prevent the running of the exam in the LMS. (39) Schools must ensure that an appropriate academic staff member is on campus or available by telephone for each Final Examination and Deferred Exam to resolve problems and answer questions if a significant issue with the exam instructions or any extenuating circumstance that might affect the exam condition arises. (40) When attending an examination, students must: (41) If, for reasons beyond the student's control, they are unable to show their valid University Student Identity (ID) Card, they may provide an alternative valid government issued photo ID such as a passport or Driver's License. (42) When sitting an online exam, students must ensure they meet the exam requirements as listed on the Online Exams webpage. This includes a valid ID, technology requirements and exam conditions. (43) A student may temporarily leave an examination venue where: (44) Students must comply with all directions given by the Examination Supervisor and/or Online Proctor, and all instructions set out on the examination. The decision of the Examination Supervisor or Online Proctor is final. (45) During an examination, students must not: (46) The Examination Supervisor will request any student who disrupts an examination, or who intimidates the Examination Supervisor, to leave the examination venue immediately. (47) An Online Proctor may terminate an online exam if the student displays inappropriate behaviour. (48) The Examination Supervisor will notify students when there are 10 minutes of the examination time remaining. (49) During online exams, students are responsible for monitoring time in the exam. A count-down exam timer will be provided in the LMS for this purpose. (50) At the end of the examination time, students must: (51) If a student does not adhere to the requirements in these procedures, action may be taken under the Student Misconduct Rule. (52) Exams webpage (53) Examinations for Students with Disabilities Guidelines (54) Examinations for External Students Guidelines Examinations Procedures
Section 1 - Purpose and Context
Section 2 - Definitions
Top of Page
Section 3 - Policy Statement
Section 4 - Procedures
Examination Coordination
Examination Papers
Examination Timetable
Attendance at Examinations
Special Arrangements
Examinations Administered by Schools
Supplementary Examinations
Mid-
Resources Permitted in Examinations
Entering and Leaving the Examination Venue
Conduct During Examinations
Conclusion of an Examination
Breach of these Procedures
Section 5 - Guidelines
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