(1) The purpose of these procedures is to direct staff and students on the process to be followed when conducting and undertaking examinations. (2) The following definitions apply for the purposes of these procedures: (3) See Examinations Policy. (4) The Examinations Unit centrally coordinates Final Examination Periods and Deferred Examinations. (5) Schools and other University partner providers may arrange and coordinate other examinations, including but not limited to Supplementary Examinations and Mid-Session Examinations. As far as practicable, any examinations coordinated by Schools should be conducted in accordance with the principles and procedures in place for centrally coordinated examinations. (6) Schools must have procedures in place to ensure: (7) Unit Coordinators must ensure: (8) The Examinations Unit must have procedures in place for ensuring it stores and distributes examination papers provided to it by Schools in a robust and secure manner, with due regard for confidentiality, security and the overall integrity of the examinations. (9) The Examinations Unit will: (10) Whilst every effort is made to timetable examinations on the campus where the unit is taught, this cannot be guaranteed. Not all examination locations may be available in every examination period. The University reserves the right to reallocate students to the examination venue of its choosing. (11) Final Examinations and Deferred Examinations may be scheduled to start between 8.30am and 6.30pm on Mondays to Saturdays. Sunday examinations may be held when required. (12) Any student who has an examination clash must email the Examinations Unit as soon as possible but within five working days after the examination timetable is released. The University may not be able to provide alternative arrangements where it receives written advice after the five working day period. (13) The Examinations Unit will make every effort to adjust a student's examination timetable in the Formal Examination Period to remove the clash. The identification of a clash does not mean that a Deferred Examination will be granted automatically. (14) External students: (15) Students must ensure they are available on all days of the Formal Examination Period. Absence on holiday will not be accepted as justification for a Deferred or Supplementary Examination. Students must read and familiarise themselves with information on Final Examinations available on the Student Experience Office's Exams webpage. (16) Students who are unable to attend a Final Examination due to serious illness, misadventure, accident or circumstances beyond their control may apply for a Deferred Examination. (17) Students should note that submitting a Special Consideration or Deferred Examination application does not mean that it will automatically be granted. (18) The University will make reasonable adjustments for a student with a disability undertaking an examination where the student advised the Disability Service of their needs by the advertised timelines. (19) In exceptional circumstances the University may allow a student to sit a Deferred Examination, held in accordance with the Deferred Examination Procedures. (20) Schools may administer and organise Supplementary Examinations and must advise students of the date, time, format and place of the examination as early as possible. (21) A School or Institute may organise a mid-session or other examination if it is part of the unit's assessment regime and students have been advised in the relevant Learning Guide. Students must be notified of the date, time and location of the examination as early as possible, particularly if the examination is scheduled at a different time or location from the class time and location. (22) The relevant Learning Guide and examination paper will specify what resources are allowed to be used during the Final Examination (other than standard pens, pencils, erasers, rulers and highlighters). (23) Students may only bring into an examination the resources specified in the Learning Guide and on the examination cover sheet. (24) Where calculators are permitted, students may only use a device which has the primary purpose of calculation (i.e. no tablets or mobile phones can be used). If Schools have particular requirements, or wish to restrict the type of calculator that can be used, they must specify the make and model of the calculator in the Learning Guide and on the examination paper. (25) If listed as a permitted resource, calculators must be removed from their cases, and may be checked by the Examination Supervisor prior to the examination. (26) Students must bring their own writing materials in a clear bag as these will not be supplied. The only writing materials to be used in an examination include standard pens, pencils, erasers, highlighters and rulers. (27) Students who have an Academic Integration Plan (AIP) may bring into an examination any item specified within that plan for an examination. (28) Unless specified in the relevant Learning Guide and Examination Cover Sheet, students must not bring the following into an examination: (29) Students may bring their mobile phone into an examination if it is stored in accordance with the Exam rules on the Student Experience Office's Exams webpage. The mobile phone must be: (30) The Examination Supervisor is entitled to ask a student whether they have a mobile phone on their person and/or to demonstrate that the telephone is switched off. (31) If a student has a mobile phone in an examination venue and does not adhere to the above requirements: (32) In addition, a student who is found to have breached the Resources permitted in the Examinations Procedures and/or who does not answer questions truthfully can be reported for action under the Student Misconduct Rule. (33) If a student has an electronic device that emits an audible sound, signal or alarm during an examination, a financial penalty may be applied and an encumbrance placed on the student's record until the penalty is paid. (34) Students should secure valuable possessions or avoid bringing them to campus during examinations as the University does not guarantee safe-keeping of students' possessions inside or outside examination rooms. (35) If a student has a question during an exam in regards to the content of the paper, they will be advised ‘to answer the question to the best of their ability’ and will be given an opportunity to complete an exam condition report outlining their concern. A copy of this report will be attached to the completed exam papers and be available for consideration by academic staff. Students can also be provided a copy if they wish to apply for Special Consideration. (36) Academic staff will be contacted if there is a significant issue with the instruction, or any extenuating circumstance might affect the exam condition. (37) Schools must still ensure that an appropriate academic staff member is on campus or available by telephone for each Final Examination and Deferred Examination to resolve problems and answer questions if a significant issue with the instructions arises or any extenuating circumstance that might affect the exam condition. (38) At all examination venues, students must: (39) A student may temporarily leave an examination venue where: (40) Students must comply with all directions given by the Examination Supervisor, and all instructions set out on the examination paper. The decision of the Examination Supervisor is final. (41) During an examination, students must not: (42) The Examination Supervisor will request any student who disrupts an examination, or who intimidates the Examination Supervisor, to leave the examination venue immediately. (43) The Examination Supervisor will notify students when there are 10 minutes of the examination time remaining. (44) At the end of the examination time, students must: (45) If a student does not adhere to the requirements in these procedures, action may be taken under the Student Misconduct Rule. (46) Exams webpage (47) Examinations for Students with Disabilities Guidelines (48) Examinations for External Students Guidelines (49) Online Examinations GuidelinesExaminations Procedures
NOTE: There is a policy or variation instrument currently in place. Please view the Policy Suspension or Variation Instrument - Examinations Procedures document.
Section 1 - Purpose and Context
Section 2 - Definitions
Top of Page
Section 3 - Policy Statement
Section 4 - Procedures
Examination Coordination
Examination Papers
Examination Timetable
Attendance at Examinations
Special Arrangements
Examinations Administered by Schools
Supplementary Examinations
Mid-Session or other Examinations
Resources Permitted in Examinations
Entering and Leaving the Examination Venue
Conduct During Examinations
Conclusion of an Examination
Breach of these Procedures
Section 5 - Guidelines
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