(1) The University acknowledges the need for students to have access to information and advice to support their studies and progress through their program of study. The purpose of this policy is to provide a framework for the provision and recording of academic advice to students. (2) For the purpose of this policy: (3) Academic advice given to students will be: (4) Academic advice may be: (5) Academic advice may be routine or specialist. (6) Routine academic advice, consistent with University policies and published information, may be provided by many staff as part of their role, including directors of academic programs, academic course advisors, unit coordinators, members of supervisory panels, counsellors, careers education consultants, school administrative staff, student centre, and other designated staff in the Academic Registrar's Office and UWS International. (7) Specialist academic advice, as defined in clause (2) c., consistent with UWS policies, may be provided by: (8) Administrative advice, that may have implications for a student's study and or progression, relating to legislative requirements, enrolment and financial matters, leave of absence or deferment, examinations or graduation, University Policies and Codes of Conduct, will be provided by staff of the Academic Registrar's Office. Students seeking administrative advice should be referred to staff of the Academic Registrar's Office. (9) Administrative advice, that may have implications for an international student's study and or progression, relating to legislative and visa requirements, will be provided by staff of the International Office. (10) The University is responsibility for ensuring that all information regarding courses, and policies, is accurate and available on the University's website. (11) Staff responsible for providing academic advice must ensure they familiarise themselves with relevant University policies and provide advice consistent with the policies. (12) Students are responsible for familiarising themselves with relevant University policies and seeking academic advice when required from designated staff. It is in students' interests that specialist academic advice, (as defined in clause (2) c.), is confirmed in writing. (13) Where staff provide academic advice that is not published by the University (ie which is not routine or standardised) which impacts a student's studies, they will: (14) Electronic records will be captured on the student's file, using the University's TRIM file management system, in accordance with the University's Records Management Policy. (15) Refer to Appendix 1 in the Associated Information for details on how to send a copy of the email (record of advice) to the student file where an academic does not have level 3 access to TRIM File Management System.Academic Advising Policy
Section 1 - Purpose and Context
Section 2 - Definitions
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Section 3 - Policy Statement
Section 4 - Procedures
Section 5 - Policy Guidelines
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