(1) Western Sydney University is a body corporate under the Western Sydney University Act 1997 (NSW) and has a seal to execute and authenticate documents in its name. (2) The Act requires the Seal of the University to be kept in such custody as the Board of Trustees may direct and is only to be affixed to a document pursuant to a resolution of the Board. (3) The Interpretation Act 1987 (NSW) allows a document requiring authentication by a statutory corporation to be undertaken without the seal of the corporation if it is signed by the president, chairperson or other principal officer of the corporation or by any member of the staff of the corporation authorised to do so by the president, chairperson or other principal officer. (4) This policy sets out the requirements for using and managing the Seal. It does not provide delegated authority to approve relevant transactions and must therefore be read and enacted in conjunction with the Delegations of Authority Policy. (5) The policy applies to all staff, including officers authorised to affix the Seal. (6) For the purposes of this policy: (7) The University Secretary and General Counsel is responsible for the secure custody of the Seal. (8) The Seal may only be used in accordance with the Act and this policy. (9) Subject to this policy, the Seal must be affixed to: (10) The Seal may also be affixed to: (11) The affixing of the Seal can only be authorised by: (12) In affixing the Seal to documents other than testamurs, awards or similar instruments, the form of words to be used is: (13) The affixing of the Seal will be attested by any two Authorised Officers signing the relevant instrument, who do not need to attest in the presence of each other. (14) Facsimile or electronic versions of the Seal and signatures of Authorised Officers may be used in respect of: (15) The University may authenticate an agreement, deed or other instrument without the Seal of the University and in accordance with the Interpretation Act 1987 (NSW) by an Authorised Officer signing that instrument. The Authorised Officer must first be satisfied that the transaction to which the instrument gives effect has been approved in accordance with the Delegations of Authority Policy. (16) The University Secretary and General Counsel is responsible for maintaining a Register of instruments sealed or authenticated under this policy, which is to record: (17) The Seal must not be copied or duplicated, physically or electronically, without the prior approval of the Board of Trustees. (18) The University Secretary and General Counsel will report any instances of misuse of the Seal to the Board of Trustees. (19) Nil.University Seal Policy
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Part A - Documents to which the Seal is to be Affixed
Part B - Fixing of the Seal
Part C - Attestation
Part D - Other Means of Authenticating a Document
Part E - Seal and Authentication Register
Part F - Misuse of the Seal
Section 5 - Guidelines
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'The Common Seal of Western Sydney University was hereto affixed on the ....... day of .......20....by authority of the Board of Trustees in the presence of...'.