(1) Internet and Email services are vital to Western Sydney University's (the University) ability to function as a modern higher learning institution and to further its vision, mission and goals. However, these resources can be misused, either accidentally or intentionally, without a framework to provide guidance for how the University expects these resources to be used. Certain legal requirements, ordinary lines of management and approval, as well as general standards of respect and courtesy apply to email and internet usage to the same degree as any other piece of formal business or communication activity. (2) This policy and the associated Procedures and Guidelines documents provide a framework for the appropriate, effective and efficient use of University email and internet resources. In addition to general usage principles, the policy also addresses related issues of privacy, confidentiality, security, and Authorised Users' legal obligations. (3) This policy applies to all Authorised Users of University email and internet (wired or wireless). (4) Use of University email and internet resources is expected to follow all other relevant University policies, in particular: (5) Words and terms used in this policy are defined in Section 6 — Terms and Acronyms. (6) University Email, both accounts and messages, remains the property of the University. All University staff, students, and some associates of the University are provided with access to an individual University email account for the purposes of sending and receiving official emails related to the business of the University or the student's enrolment and program of study. (7) University provided internet access is generally made available to all Authorised Users to conduct business, study and research. All Authorised Users, including Eduroam users, are required to adhere to the Acceptable Use of IT Resources Policy. (8) The University distributes important information, formal notices and other official communications via University email accounts and expects staff and students to check their account and read their University email regularly. The University acknowledges that the use of email can increase pressure on workplaces through the large number of emails sent to some staff and the unrealistic expectation of an immediate reply. (9) If any Authorised Users, including Eduroam users, breach the terms of this policy, their access to the University IT Resources may be limited or revoked, and the matters may be referred to the relevant internal or external authorities if the University deems it necessary. (10) The University endeavours to maintain the security of University email and internet but it cannot guarantee confidentiality, or undiscovered interception or alteration of communications (whether via email or interactions with internet sites and services) by third parties. (11) As defined in the Workplace Surveillance Policy, the University is not required to give notice of emails being blocked if: (12) A breach of this policy will be dealt with in accordance with the relevant staff employment agreement, the Student Misconduct Rule, and/or University policy. (13) See the Email and Internet Procedures document. (14) See the Email and Internet Guide document. (15) The following definitions apply for the purposes of this policy:Email and Internet Policy
Section 1 - Purpose and Context
Section 2 - Definitions
Section 3 - Policy Statement
Authority of ITDS to Restrict Access
Section 4 - Processes
Section 5 - Guidelines
Section 6 - Terms and Acronyms
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