• Section 1 - Purpose and Context
• Section 2 - Definitions
• Section 3 - Policy Statement 
• Section 4 - Procedure
• Part A - General Information 
• Part B - Limits on Credit
• Undergraduate Programs
• Bachelor Honours Programs 
• Postgraduate programs 
• Entry Level Credit for Masters Programs 
• Internal Credit Arrangements
• Program Variation 
• Credit towards a Professional Entry Medical Program
• Credit towards Professionally Accredited Programs 
• Time Limits for Currency of Previous Studies 
• Studies while exceluded from the University 
• Part C - Applying for Credit 
• Timelines for Applications and Notifications of Credit 
• Grades Issued for Credit 
• Relinquishing Credit 
• Section 5 - Guidelines
• Related Policies and Procedures 
•  

Section 1 - Purpose and Context

(1) This procedure operationalises the Student Administration Policy with respect to credit and recognition of prior learning in coursework programs.

Section 2 - Definitions

(2) In addition to the terms defined in the Policy DDS and the Student Administration Policy, the following definitions apply for the purpose of this procedure:

1. Credentialled Learning means relevant programs, including programs undertaken within the workplace, professional organisations or other training contexts, where appropriate certification is provided.
2. Credit For Prior Learning (CPL) (Credit) means credit granted expressed in the form of a specified number of credit points, towards an award program, granted based on previous, successfully completed studies or prior learning. Types of Credit include Entry Level Credit, Unspecified Credit, Specified Credit, Internal Credit and Transfer Credit.
3. Entry Level Credit means Credit awarded to an applicant at entry to a Masters program if they have completed previous study in a related discipline. Such Credit is noted on the student's record for the credit points they do not have to study
4. Equivalent Subject means subjects that are considered substantially the same in content and learning outcomes between programs of the University.
5. Exemption means a student can be granted permission to substitute a compulsory or core subject in a program for another approved subject, as they have already completed the requirements for the exempted subject elsewhere. Exemptions are usually given when a student has already received the maximum allowable Credit for their program.
6. External Credit means Credit, expressed in the form of a specified number of credit points, towards an award program, granted on the basis of previous, successfully completed studies or prior learning from an external institution.
7. Formal Learning means completed studies at a recognised University, higher education institution, TAFE or registered training organisation in Australia and recognised international institutions
8. Informal Learning means demonstrable skills and learning gained from work or life experience, including programs undertaken in the workplace, with professional organisations or other training contexts.
9. Internal Credit means Credit expressed in the form of a specified number of credit points towards an award program, automatically recognised for previous successfully completed studies at Western Sydney University. Internal Credit is not counted towards maximum limits for Credit.
10. Nested Program Sequence means an articulated sequence of programs such as Graduate Certificate, Graduate Diploma and Masters program.
11. Non-Award Subjects means subjects of study offered by the University that students register in, independently of one of the University's award programs.
12. Program Authority refers to a Program Lead, Head of Discipline, or similar role with responsibility for a program however named.
13. Shortened Duration Masters Program means a Masters program that has a reduced volume of learning for students who meet the relevant criteria based on their prior studies and in line with the volume of learning requirements under the Australian Qualifications Framework.
14. Specified Credit means Credit granted in the form of individual named subjects against a student's record. The University may grant Specified Credit where prior learning satisfies the learning outcomes of a particular subject taught in the University.
15. Transfer Credit means Credit granted for formal learning for whole subjects studied at an institution other than Western Sydney University.
16. Unspecified Credit means Credit granted in the form of credit points only, not relating to individual subjects. The University may grant Unspecified Credit where the relevant previous learning is broadly consistent with the expected outcomes of the University's program the student intends to take, but may not be directly equivalent to the learning outcomes of any specific subject in the program.

Section 3 - Policy Statement 

(3) Refer to the Student Administration Policy

Section 4 - Procedure

Part A - General Information 

(4) Credit may be granted either as Specified Credit or Unspecified Credit, or as a combination of both.

(5) Previous learning deemed as equivalent to the stated learning outcomes for one subject of study cannot be used again for credit for another subject of study.

(6) Decisions on applications are implemented by Student Administration on the recommendation of the relevant Program Authority.

(7) Student Administration in consultation with the Program Authority has discretion to vary the maximum allowable Credit that can be granted.

(8) Any application for Credit for Prior Learning must be looked at in the totality of the student's record and will be assessed in accordance with the University's policy documents and consistently with the Australian Qualifications Framework.

(9) All decisions to grant Credit should be consistently applied.

(10) To ensure equitable application of this policy, all determinations on Credit must be recorded on the student's record.

(11) Applicants must provide relevant certified documentation to support their application for Credit.

(12) The University reserves the right to withdraw Credit where:

1. the documentation provided by the applicant proves to be incomplete, misleading, false or invalid;
2. an error has been made in assessing or processing the application; or
3. a provider has been deregistered and qualifications withdrawn by the Vocational or Higher Education Regulator. Student Administration will ensure that the student is informed when this occurs.

Part B - Limits on Credit

Undergraduate Programs

(13) Generally the maximum amount of Credit given for completed awards will be in accordance with the AQF Qualifications Pathway Policy:

1. 50% credit for an Advanced Diploma or Associate Degree linked to a 3 year Bachelor Degree;
2. 37.5% credit for an Advanced Diploma or Associate Degree linked to a 4 year Bachelor Degree;
3. 33% credit for a Diploma linked to a 3 year Bachelor Degree;
4. 25% credit for a Diploma linked to a 4 year Bachelor Degree.

(14) The following maximum limits on Credit that can be granted in an undergraduate program (including double and combined degree programs), except as specified in clauses below are:

1. 160 credit points for a 240 credit point degree (i.e. 66 % of the degree);
2. 240 credit points for a 320 credit point degree (i.e. 75 % of the degree);
3. 320 credit points for a 400 credit point degree (i.e. 80 % of the degree).

(15) If the Credit is to be counted towards a University undergraduate program that is of fewer than 160 credit points in value the student must complete half (that is, 50 %) of the total number of credit points for the program as an enrolled student of the University, irrespective of any Credit for which they are eligible. The exception to this is where the Credit is specified as part of an articulation pathways agreement or nested program sequence.

(16) Internal Credit is not counted toward the maximum limits on Credit.

(17) The maximum Unspecified Credit granted should not exceed the number of credit points available as electives or non-core subjects in the program for which the Credit is to be counted.

Bachelor Honours Programs 

(18) Credit will not be granted for the thesis component of the Honours award.

Postgraduate programs 

(19) Students will not be granted Credit in a postgraduate award for subjects previously studied in a Bachelor award unless permitted as part of the approved program structure.

Entry Level Credit for Masters Programs 

(20) Entry Level Credit for shortened duration Masters programs is not treated as Credit and is not counted in the limits of allowable Credit for Masters programs.

(21) The maximum Credit that can be granted towards any postgraduate program is 50% of the total credit points for the program, except when a student is progressing through a nested program sequence.

(22) Where a student has covered more content of the postgraduate award than the maximum Credit of 50%, the Program Authority may grant an exemption for core subjects where the student can demonstrate that they would otherwise be eligible for Transfer Credit, and allow students to study a substitute subject or subjects that are relevant to the Program Learning Outcomes.

Internal Credit Arrangements

(23) Where a student applies to study at the University and has previously undertaken study at the University in the 10 years prior, any previous successfully completed subjects that are part of the new program's structure will be recognised and will count towards the new program. Students do not need to apply to have the previously completed subjects count towards the new program.

(24) Previous marks and grades will only be recognised in the new program for subjects that were successfully completed. Subjects that were not successfully completed will still appear on a students Academic Transcript.

(25) If a student does not wish to have their previously completed subjects recognised in their new program, students must apply for those previously completed subjects to be excluded from their new program.

(26) If a student applies to have previous subjects completed removed, all previously completed subjects will be removed. Students are unable to apply for specific subjects only to be approved.   

Program Variation 

(27) A student who has varied their program (e.g. transferred from a double to a single degree, or a standard to advanced program) will have their successfully completed subjects recognised in the new program. Students do not need to apply to have the subjects recognised in the new program.

Credit towards a Professional Entry Medical Program

(28) Applications for Credit towards a Professional Entry Medical Program will only be considered in very exceptional circumstances by the Dean of the School of Medicine. Those exceptional circumstances are where a student in another Australian Medical Council accredited medical program is accepted by the Dean of Medicine for transfer into the Professional Entry Medical Program.

Credit towards Professionally Accredited Programs 

(29) Credit for subjects in certain professionally accredited programs (e.g. Law, Nursing) can only be given for subjects that are considered to be equivalent in a program at another accredited institution.

Time Limits for Currency of Previous Studies 

(30) Credit in specified subjects is not normally granted for studies completed 10 years or more prior to application

(31) Where Internal Credit and/or Transfer Credit is being sought for studies completed 10 years or earlier, the Program Authority may require an assessment of the currency of an applicant's knowledge. The University will determine the method of assessment.

Studies while exceluded from the University 

(32) Credit will not be awarded for subjects completed at other universities or higher education providers while a student is Excluded. Refer to the Student Administration Policy - Progression Procedure.

Part C - Applying for Credit 

Timelines for Applications and Notifications of Credit 

(33) Students eligible for Internal Credit will have the Credit applied to their record automatically. An application is not required.

(34) Applications for Credit should be submitted before the student commences their first term of study in a particular program at the University. Applications submitted after this date may not be finalised prior to the census date of that term, which may impact on the Credit that can be granted.

(35) The University will not grant Credit where an application has been made after the approved census date when a student is registered in the subject in that term.

Grades Issued for Credit 

(36) Credit approved will be allocated the relevant Credit for Prior Learning grade. Academic marks and grades are not allocated for subjects for which Credit is given, with the exception of the clauses below.

(37) A student wishing to have successfully completed Non-Award subjects transferred to a program in which they are enrolled will be granted equivalent Internal Credit. If the Non-Award subjects have been completed at the University, the grades achieved will be transferred when the student's enrolment in an award program is confirmed. These subjects will count towards Grade Point Average (GPA) calculation in the award program.

(38) Postgraduate students progressing through a nested award will have marks and grades automatically recognised in the new program.

(39) Marks and grades will be transferred across to the student's new program where they are required to transition into a replacement program, or if they are transferring from a double degree to a single degree program.

(40) A student who is eligible to receive Internal Credit for previous successfully completed subjects at Western Sydney University will receive marks and grades.

Relinquishing Credit 

(41) If a student can demonstrate valid academic reasons for relinquishing the Credit that has been granted, they may apply to Student Administration, providing details of the academic reasons for the request. If the request is approved, the relinquishment is final and cannot be reversed. Requests to relinquish Credit on the basis of visa/immigration requirements are not considered valid academic reasons.

(42) Variations in Credit for international students may impact upon their visa status. Student visa holders should seek advice from the Department of Home Affairs on the potential impact to their visa conditions.

Section 5 - Guidelines

Related Policies and Procedures 

(43) Academic Appeals Procedures

(44) Curriculum Design and Approvals Policy

(45) Credit for Prior Learning webpage