(1) The following document defines the roles, terms of reference, and memberships for standing committees of the Academic Senate, including committees at the college and school-level. (2) Because the Senate and its committees are accountable to the Board of Trustees, the roles, terms of reference, and membership were originally approved by the Board. The Board also authorised the Academic Senate to approve any future amendments to the roles, terms of reference and memberships for standing committees of the Academic Senate. (3) The Academic Senate may not delegate the authority to amend the roles, terms of reference, and memberships for standing committees of the Academic Senate. (4) Elected positions are filled for two-year terms. (5) The Vice-Chancellor is, by virtue of office, a member of all Senate committees. (6) Nil. (7) The College Executive Committee determines urgent matters on behalf of Senate between meetings of the full Senate, monitors the business of the Senate and all Senate committees, and reviews Senate action sheets, to ensure that appropriate follow-up is taking place. It also assists in the process of determining which matters should be referred to Senate for attention. (8) Identify issues requiring attention by the Academic Senate and ensure the preparation of appropriate draft proposals and recommendations, together with supporting documentation, for consideration by Senate. (9) Facilitate the flow of business among Senate and its other standing committees. (10) Determine urgent matters within the jurisdiction of Senate, which arise between meetings of Senate, and report action taken to the Senate. (11) Consider and determine any matters referred to it by Senate, or the Chair Academic Senate, or, where urgency is required, by the Academic Senate's other committees. (12) Membership is as follows: (13) The Education Committee of the Academic Senate assists the Senate by addressing academic policies relating to learning and teaching in the University and the quality framework for the University's academic programs. (14) Provide advice and comment to Academic Senate, supporting it by undertaking the following tasks: (15) Membership is as follows: (16) The Courses Approvals and Articulations Committee of the Academic Senate assists the Academic Senate by considering proposals for new and proposed variations to the University's academic programs and new and amended course articulation agreements with other institutions. (17) Provide advice and comment to Academic Senate, supporting it by undertaking the following tasks: (18) Membership is as follows: (19) The Research Committee of the Academic Senate encourages and assists the development of high quality research practices across the University. (20) Provide advice and comment to Academic Senate, supporting it by undertaking the following tasks: (21) Membership is as follows: (22) The Research Studies Committee of the Academic Senate provides advice to Academic Senate regarding matters to do with research undertaken by research and higher degree students of the University. On behalf of Academic Senate, it oversees the candidatures of those students and has the delegated authority to approve the conferral of research higher degrees. The committee provides advice to the Academic Senate regarding the development of research training policy in the University. (23) Provide advice and comment to Academic Senate, supporting it by undertaking the following tasks: (24) Membership is as follows: (25) See Misconduct - Student Academic Misconduct Policy and Progression and Unsatisfactory Academic Progress Policy, etc. (26) As per policy. (27) As per policy. (28) The College Board of Studies are standing committees of the Academic Senate and meet two to three times per year. (29) Each College Board of Studies is responsible to the Academic Senate for: (30) Membership is as follows: (31) In addition, the Chair Academic Senate may, in consultation with the Chair of the Board, appoint up to three additional members for the purposes of achieving gender balance and an informed perspective on matters within the remit of the Board. (32) The College Executive Committee is a standing committee of the College Education Assessment and Progression Committee. Its role is to determine urgent matters within the Committee's jurisdiction, which arise between meetings of the Committee. The College Executive Committee may approve the conferring of awards to undergraduate, honours and postgraduate coursework students who have completed their studies, when this authority has been explicitly delegated by the College Education Assessment and Progression Committee. (33) Membership is as follows: (34) The College Education Assessment and Progression Committee is a standing committee of Academic Senate, and tenders purpose specific reports to each specialist Senate committee (Education Committee, Courses Approvals and Articulations Committee, Research Committee, and Research Studies Committee ) as required. (35) The Committee is the main academic business committee for the College. The Committee meets six to eight times a year. It is chaired by the Associate Dean Academic. (36) The Committee monitors the operations of the University's academic policy in the College. It makes recommendations to the Courses Approvals and Articulations Committee of Academic Senate regarding the approval of new and amended courses, units and articulation arrangements. It has oversight of the assessment and examination of students in the College, matters relating to the awarding of degrees, medals and prizes to students in the College and determines appeals made by the College's students placed on conditional enrolment under the University's Progression and Unsatisfactory Academic Performance Policy. The Committee acts as the College's Board of Examiners, and authorises the conferral of degrees and awards to students. (37) The Committee therefore has a considerable work load and will in practice, may arrange for its specialist work in relation to assessment and unsatisfactory academic progress to be undertaken by a sub-set of its members, and delegate to the chair of the committee or the College Executive Committee the responsibility for authorising decisions. (38) Review the operation in the College of the University's academic rules and policies, and, as appropriate, make recommendations to the Education Committee of Academic Senate to create or amend rules and policies. (39) Consider College course proposals and proposals for articulation arrangements, ensuring they conform with requirements prescribed by the Academic Senate, and advise Senate's Courses Approvals and Articulations Committee as to their readiness for offer or implementation. (40) Oversee the College's review, evaluation and quality assurance of its teaching activities and of its units and courses, monitor and benchmark outcomes of such evaluation, and, make appropriate recommendations to Senate or other committees, as necessary. (41) Following all teaching sessions, approve and/or modify recommendations from Schools for the awarding or reviewing of assessment grades for undergraduate, honours and coursework postgraduate students. (42) Confirm or review recommendations from Schools regarding the conferring of awards of graduate status and degrees, diplomas and certificates to undergraduate, honours and postgraduate coursework students who have completed their studies. (43) By comparative analysis of unit results in the College and, where appropriate, those for other Colleges, provide advice to Schools, which will help to ensure consistency and fairness in assessment across the College and the University. (44) Consider and determine appeals from students placed on conditional enrolment in accordance with the Progression and Unsatisfactory Academic Performance Policy. (45) Consider and make recommendations regarding any academic matter or process referred to it by the Academic Senate or the Chair Academic Senate. (46) Membership is as follows: (47) It is expected that appropriate officers of the Office of the Academic Registrar, such as college Course Officers, Timetabling Officers and Student Support Officers, will attend meetings of the Committee, to provide advice and assistance, as required. (48) The Research and Higher Degrees Committee is a standing committee of Academic Senate, and tenders purpose specific reports to each specialist Senate committee (Education Committee, Courses Approvals and Articulations Committee, Research Committee and Research Studies Committee ), as required. (49) The committee meets six to eight times a year. It is chaired by the Associate Dean Research. (50) The Committee is responsible for assisting the Schools in assuring the quality of the College's research activities and research training and for making decisions regarding the admission and assessment of higher degree candidates. (51) Provide advice and make recommendations to the Academic Senate's Research Committee and Research Studies Committee regarding the development of good practice in research and research training in the Schools and in research entities of the College. (52) Regularly review the research profile of the College, identify key research areas and research links with external agencies and industry for development in the College and provide advice to the Academic Senate's Research Committee and Research Studies Committee regarding such development. (53) Monitor research performance in the College against performance indicators in the University's and the College's Academic and Research Management Plans and provide related analysis to Schools of the College and to the Academic Senate's Research Committee and its Research Studies Committee. (54) Make recommendations to the Research Studies Committee of Senate regarding the admission of research higher degree students to candidature and degree status, and regarding the confirmation of their academic results, and eligibility for the award of scholarships, awards and prizes. (55) Make recommendations to the Research Studies Committee of Academic Senate about other issues related to the admission of higher degree students to candidature and degree status, the confirmation of the academic results of higher degree candidates. (56) Consider, and make recommendations regarding, any academic matter or process referred to it by the Academic Senate or the Chair Academic Senate. (57) Membership is as follows: (58) See Misconduct - Student Academic Misconduct Policy. (59) See Misconduct - Student Academic Misconduct Policy. (60) As per policy. (61) The School Boards are standing committees of the Academic Senate, reporting to it through the College Board of Studies. They meet two to three times per year. (62) They are high level, strategic committees, responsible for providing academic leadership in the College's and for advising the Academic Senate on policy, planning and academic development matters relevant to the College and the University at large. (63) Each School Board is responsible to its College Board of Studies and the Academic Senate for: (64) Providing academic leadership to the School by identifying academic issues of strategic importance to the School; (65) Making appropriate recommendations to the Academic Senate through the College Board of Studies; (66) Fostering academic cooperation and collaboration within the College and the University and with prospective partner institutions. (67) Membership is as follows: (68) Moderation of results. (69) Consider applications for review of grade. (70) Recommend results to College Education Assessment and Progression Committee. (71) Provide a written report to the College Education Assessment and Progression Committee to accompany the recommended results detailing the reasons for unit results that fall outside the distribution guidelines. (72) Consider applications from students for grades achieved through approved concurrent study at other institutions to be included in the calculation of the GPA. (73) Consider and approve applications for a supplementary assessment from students who failed in a final unit. (74) Membership is as follows: (75) Each academic staff representative on the Committee will have on hand copies of the unit summaries from their course/program area and will provide background information on matters noted during the unit level review. (76) The School Assessment Committee may refuse to approve unit grades, may seek advice and/or make recommendations to the Unit Coordinator particularly regarding incomplete information, grade distributions and special consideration. (77) After all matters are confirmed, a School Assessment Committee report based on the discussion and decisions of the meeting will be prepared for the College Education Assessment and Progression Committee, including a School Special Consideration Report. The Head of School will sign off on the reports before submission to the College Education Assessment and Progression Committee. (78) Where the School Assessment Committee is considering a review of grade, the academic staff members on the Committee must not have been involved in the teaching and/or assessing of the unit/s being considered.Standing Committees of Academic Senate and College Academic Committees
Section 1 - Purpose and Context
Preamble
Section 2 - Definitions
Section 3 - Academic Committees
Part A - Academic Senate Specialist Standing Committees
Senate Executive Committee
Role
Terms of Reference
Membership
Education Committee
Role
Terms of Reference
Membership
Courses Approvals and Articulations Committee
Role
Terms of reference
Membership
Research Committee
Role
Terms of reference
Membership
Research Studies Committee
Role
Terms of Reference
Membership
Appeals Committee
Role
Terms of Reference
Membership
Part B - COLLEGE ACADEMIC COMMITTEES
College Boards of Studies
Role
Terms of Reference
Membership
College Executive Committee
Role
Terms of Reference
Membership
Education, Assessment and Progression Committee
Role
Terms of Reference
Membership
In Attendance
Research and Higher Degrees Committee
Role
Terms of Reference
Membership
College Misconduct Committee
Role
Terms of Reference
Membership
Part C - School Boards
Role
Terms of Reference
Membership
Part D - School Assessment Committees
Terms of Reference
Membership
Procedures
View Current
This is not a current document. It has been repealed and is no longer in force.
They are high level, strategic committees, responsible for providing academic leadership in the College's and for advising the Academic Senate on policy, planning and academic development matters relevant to the College and the University at large.
On notice by the Chair, determine urgent matters within the jurisdiction of the College Education Assessment and Progression Committee, which arise between meetings of the Committee, and report action taken to the Committee.