Status and Details

Status and Details

This page contains information about the status, approval and implementation of this document, contact details for the relevant Unit Head and document author and, on the right, a brief summary of changes between this and the previous version.

Delegations of Authority Policy

Status Current
Effective Date 11th May 2020
Review Date 8th April 2025
Approval Authority Board of Trustees
Approval Date 7th May 2020
Expiry Date To Be Advised
Unit Head Sophie Buck
Director, Governance Services
Enquiries Contact Amanda Dickson
Administrative and Systems Support Officer

Summary of Changes from Previous Version

10 September 2021 – Document updated to reflect the position title change for the Senior Deputy Vice-Chancellor to Senior Deputy Vice-Chancellor and Provost.

6 July 2021 – System Administrator Fix – Fixed the heading title for Part G to be consistent with the reference in Clause 10r “Part G – Sub-Delegations by the Vice-Chancellor”.

21 June 2021 – Fixed typographical error in clause 10r – the reference to “Part F – Sub-Delegations by the Vice-Chancellor” should read “Part G – Sub-Delegations by the Vice-Chancellor”.

9 June 2021 – Document updated to delete the reference to the retired Purchase and Tender Board Policy. This topic is covered by the revised Procurement Policy published on 31 May 2021.

29 June 2020 – Section 5 Guidelines – inserted references and hyperlinks to individual Schedules in place of the reference and hyperlink to the combined Schedules.

18 June 2020 – Inserted hyperlink for Delegation Schedule AA to II.

On 7 January 2017, the Western Sydney University Act was amended to allow the Board of Trustees to authorise the Vice-Chancellor to sub-delegate functions delegated to the Vice-Chancellor. Previously, all delegations of authority had to be approved by the Board and sub-delegation was not allowed. This change to the Act enabled greater flexibility, streamlining and efficiency in assigning and managing delegations. The document has been renamed from "Delegations (Administrative) Policy" to "Delegations of Authority Policy". The Schedules have been extensively reviewed to incorporate a number of key changes which are designed to streamline the process for assigning and managing delegations within the Policy DDS system, while ensuring appropriate levels of accountability and reporting. The functions reserved to the Board remain unchanged from those already reserved to the Board under the existing Policy and Schedules or other key policies. The Schedules include both direct and indirect delegations from the Board to the Vice-Chancellor and sub-delegations to all positions below the Vice-Chancellor. The Vice-Chancellor’s delegations are given in general, rather than specific terms, as academic and administrative head of the University (as stated in the Act) and specifically permits sub-delegation as now permitted by the Act (see Parts F and G). This means that all delegations below the level of Vice-Chancellor are deemed to be sub-delegations from the Vice-Chancellor as these appear in the Delegations Schedule, unless specified otherwise. The Vice-Chancellor’s delegation includes the power to specify those positions and delegations assigned as Delegate Categories 7 and below (see Part K of the Policy). Positions assigned as Category 8 Delegations (that is, the Senior Deputy Vice-Chancellor, the Deputy Vice-Chancellors and Vice-Presidents and the Vice-Presidents) must still be approved by the Board of Trustees. The revised policy incorporates mandatory reporting of new or updated Delegations Schedules to the Board of Trustees (via Audit and Risk Committee) to ensure appropriate oversight and accountability (see Clause 35) at least twice annually. Any changes to the Policy itself will still require Board approval. Subsequent to the policy and schedules approved by the Board of Trustees in February 2020, and in the context of the COVID 19 pandemic, In April 2020 the Board approved a change to Part C (additional definitions) and Part E of the Delegations of Authority Policy to delegate authority to the Chair of Academic Senate to temporarily suspend or vary policies and procedures approved by the Academic Senate (within the limits set out in Part E). This is to minimise adverse impacts to students during the crisis.

Clauses Amended:Policy: All Procedures: All