Status and Details

This page contains information about the status, approval and a summary of the changes from the previous version of the document. Please note that the Unit Head listed on this page is the current owner of this policy and may not reflect the University position/staff member who owned this policy at the time of publication.

Purchase and Tender Board Policy

Show Field Notes

Status	Historic	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	2nd April 2015	This is the date on which this version of the document came into effect.
Review Date	2nd December 2017	The next review of this document is scheduled to commence on this date.
Approval Authority	Vice-Chancellor and President	The noted authority approved this is version of the document.
Approval Date	31st March 2015	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	1st June 2021	This is the date on which this version expires. It may still apply, conditionally, after this date.
Unit Head	Darren Greentree Vice-President, Finance and Digital Services 45701295	This is the officer generally responsible for day to day administrative matters.
Enquiries Contact	Seema Varma Director, Procurement Services 45701130	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

1 June 2021 – The Purchase and Tender Board Policy is retired with immediate effect. Coverage of this topic is included in the Procurement Policy published on 31 May 2021.

10 May 2021 – System Administrator Fix – update the placeholders for the Board of Trustees and Purchase and Tender Board from the Division-based placeholder to the Committee-based placeholder.

5 May 2021 – System Administrator Fix – update the placeholders for the Tender Committee and Finance and Investment Committee from the Division-based record to the Committee-based record.

15 June 2020 – Updated references to the Pro Vice-Chancellor, Research and Graduate Studies with renamed position title Pro Vice-Chancellor, Research.

21 November 2019 – Delete references to “Director, Strategic and Procurement Services” and replace with renamed title “Director, Strategy, Business Development and Procurement”.

22 March 2018 – update all references to the position Director, Estate and Commercial renamed Executive Director, Estate and Commercial.

20 December 2017 – Preliminary review completed – a full review of the policy is underway.

12 October 2017 – Policy amended to remove the redundant position title “Director, Capital Works and Facilities” and replace with “Director, Estate and Commercial”.

12 October 2017 – Policy amended to remove the redundant position title “Associate Director, Procurement and IT Planning Services” and replace with “Director, Strategic Procurement and Services”.

2 December 2016 - Preliminary review completed - no changes required.

8 July 2016 - policy amended to reflect the official name change of the University concurrent with the change to the University's Act and By-Law.

1 June 2015 - amended the policy to reflect the position title change of Associate Director, Procurement to Associate Director, Procurement and IT Planning Services.

The policy has been amended to reflect changes to

the membership of the Purchase and Tender Board

due to senior staff position and portfolio changes

(as per the new management structure effective 1

January 2015). The position DVC and University

Provost has been deleted, the position

Vice-President, Finance and Resources has been

added and the number of other senior staff

members being nominated to be on the committee has

been increased from two to three.

Clauses Amended

Policy: 6, 8