Status and Details

This page contains information about the status, approval and a summary of the changes from the previous version of the document. Please note that the Unit Head listed on this page is the current owner of this policy and may not reflect the University position/staff member who owned this policy at the time of publication.

Travel Policy

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Status	Current	Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date	27th March 2026	This is the date on which this version of the document came into effect.
Review Date	27th March 2027	The next review of this document is scheduled to commence on this date.
Approval Authority	Vice-Chancellor and President	The noted authority approved this is version of the document.
Approval Date	26th March 2026	This is the date on which this version of the document was approved by the authorised authority.
Expiry Date	Not Applicable	This is the date on which this version expires. It may still apply, conditionally, after this date.
Unit Head	Mario Milanovic Chief Financial Officer 45701338	This is the officer generally responsible for day to day administrative matters.
Enquiries Contact	Sharla Betts Travel and Expense Support Lead s.betts@westernsydney.edu.au	General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

The updated Travel Policy introduces several key changes designed to strengthen risk management, clarify booking processes, enhance cybersecurity obligations and improve overall compliance to University travel. Key amendments focus on enhancing safety controls for high risk destinations, streamlining compliance obligations and tightening booking and accommodation standards. The policy introduces clearer thresholds for WHS risk assessments, strengthened cybersecurity requirements for staff travelling with University devices and revised insurance guidance to clarify coverage for both domestic and international travel.

Operational improvements include use of flexible booking arrangements under certain circumstances, explicit prohibition of third party booking platforms and short�'term private rentals, and simplified travel diary requirements. Updated cash advance limits reflect more prudent financial controls particularly for students and casual staff without access to corporate cards. Overall, the changes support safer travel, improved compliance, and greater consistency in practice across the University.

Clauses Amended:Policy: All
Procedures: All