Status and Details

Status and Details

This page contains information about the status, approval and a summary of the changes from the previous version of the document. Please note that the Unit Head listed on this page is the current owner of this policy and may not reflect the University position/staff member who owned this policy at the time of publication.

Western Sydney University (University Seal and Authentication) Rule

Show Field Notes
Status Current Indicates if this version of the document is in effect (Current), yet to come into effect (Future), or expired (Historic).
Effective Date 19th October 2021 This is the date on which this version of the document came into effect.
Review Date 19th October 2026 The next review of this document is scheduled to commence on this date.
Approval Authority Board of Trustees The noted authority approved this is version of the document.
Approval Date 18th October 2021 This is the date on which this version of the document was approved by the authorised authority.
Expiry Date Not Applicable This is the date on which this version expires. It may still apply, conditionally, after this date.
Unit Head Jane Hutchison
University Secretary
This is the officer generally responsible for day to day administrative matters.
Enquiries Contact Sophie Buck
Director, Governance Services
General enquiries should be directed to the officer/area listed.

Summary of Changes from Previous Version

The new University Seal and Authentication Rule (approved by the Board of Trustees on 6 October 2021 resolution 6/10/2021:9) replaces the University Seal Policy and provides more contemporary arrangements for affixation of the Seal and authentication documents, which also considers COVID-19 restrictions.

The new University Seal and Authentication Rule introduces a number of key reforms, specifically:
1. the instrument is now a Rule made by the Board of Trustees under the Western Sydney University Act, rather than a Policy, to ensure statutory efficacy;
2. it provides for use of more than one version of the Seal (previously a physical embossed watermark);
3. the list of University officers authorised to affix the Seal has been updated to reflect changes in organisational structure and titles.
4. it removes references to the former title of “Registrar” which is no longer used;
5. the provisions relating to authentication have been expanded and clarified as this form of execution would likely be used more often due to COVID-19 restrictions;
6. the provisions relating to use of electronic signatures have been clarified.

Clauses Amended:University Rule: All

01/01/2024: Position name changed from Senior Deputy Vice-Chancellor and Provost (SDVC & Provost) to Senior Deputy Vice-Chancellor (SDVC)