Document Feedback - Review and Comment
Step 1 of 4: Comment on Document
How to make a comment?
1. Use this to open a comment box for your chosen Section, Part, Heading or clause.
2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.
3. Do not open more than one comment box at the same time.
4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.
Important Information
During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:
-
DO NOT jump between web pages/applications while logging comments.
-
DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.
-
DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.
-
DO NOT exit from the interface until you have completed all three stages of the submission process.
(1) International students under 18 years must have appropriate accommodation and welfare arrangements in place before they can obtain a student visa and commence University studies. (2) These procedures provide the steps an international student's parents/guardian and the University are to take to protect the personal safety and social well-being of the student where the University is to accept responsibility for the student's accommodation and welfare while they are under 18 years. (3) The procedures have been developed to comply with Standard 5 of the ESOS National Code. (4) The procedures apply to international students who will be under 18 years of age at the date they commence their course at the University and who intend to study on a student visa. (5) The procedures are to be read in conjunction with relevant University policies, including the Admissions Policy and Enrolment Policy. (6) Words and phrases used in these procedures and not otherwise defined in this document have the same meanings as in the Admissions Policy. (7) Definitions for the purposes of these procedures: (8) The Admissions Policy applies. (9) Under the Admissions Policy, the University may admit an international student who will be under the age of 18 years when they commence their course and who intends to study on a student visa, where the student: (10) The University will only approve accommodation and welfare arrangements that comply with the requirements for protecting the personal safety and social well-being of students specified in Standard 5 of the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007. (11) At the time of issuing an offer to an under 18 international applicant, International Admissions will also issue an International Students Accommodation and Welfare Agreement, which provides the steps the applicant needs to take to obtain a student visa and appropriate accommodation and welfare arrangements, and the contact details of approved homestay providers. (12) When accepting an offer of admission, the applicant's parents/legal guardian must inform the University of the applicant's accommodation and welfare arrangements by signing and lodging the International Students Accommodation and Welfare Agreement, nominating that either: (13) If the parents/guardian nominate a relative or family friend with whom they wish their child to reside while in Australia but who is not a suitable relative, that person must first register with an approved homestay provider and provide accommodation through that homestay provider. (14) Where the parent/guardian has arranged a homestay place with an approved homestay provider, the parent/guardian is to enter into a University-approved agreement with the homestay provider which sets out the accommodation arrangements to be provided to the student for the duration of the agreement. The agreement must: (15) The parent/guardian is to provide a copy of the accommodation agreement to the University before a Confirmation of Enrolment can be issued. (16) The University will, through the Student Welfare Service, provide for the welfare of students whose parents/guardian enter into an accommodation agreement with an approved homestay provider. The University will notify the parents/guardian of the arrangements in the International Students Accommodation and Welfare Agreement. (17) Notwithstanding clause 16, the University will require homestay providers to ensure homestay hosts provide reasonable welfare assistance and advice to the students they host. (18) When the University receives a copy of a University-approved agreement that a parent/guardian of an under 18 international student has entered into with an approved homestay provider: (19) The CAAW letter the University issues will be for: (20) An offshore international student who is the subject of an accommodation and welfare arrangement must not travel to Australia before they have been issued with a student visa. (21) A student who is the subject of an accommodation and welfare arrangement with the University must: (22) Where the student has their parent/guardian's written approval to stay away from the approved homestay accommodation, the homestay provider will inform the Manager, Student Welfare Service or the student's case manager in advance of the relevant period. (23) The University may cancel the accommodation and welfare arrangements of any student who breaches any of these conditions, by cancelling the student's CAAW letter. Before cancelling a CAAW letter, the University will provide the student with an opportunity to show cause as to why the CAAW letter should not be cancelled. (24) Where the University cancels a CAAW letter: (25) If a student and their parents/guardian wish to put in place accommodation and welfare arrangements that are different from those the University has approved: (26) The Manager, Student Welfare Service has the sole discretion to approve any changes to the accommodation and welfare arrangements for students under the age of 18. (27) The Manager, Student Welfare Service or their nominee will notify the Department of Home Affairs as soon as possible through PRISMS where the University approves a change to the accommodation and welfare arrangements for an under 18 year old student. (28) The student's case manager will monitor the suitability of a student's accommodation and welfare arrangements by: (29) The relevant School/s will notify Student Welfare Service of any matter of which the School/s becomes aware that affects the student's accommodation or welfare arrangements. (30) Where a student resides with a suitable relative as approved by the Department of Home Affairs, the University is not obliged to monitor the arrangements, but will contact the Department of Home Affairs if they become aware the student is not being looked after appropriately. (31) If a student transfers to another education provider before the end of the date on the CAAW letter: (32) If the University cancels or suspends a student's enrolment, the University will continue to check the suitability of the student's accommodation and welfare arrangements until: (33) The student's parents/guardian must inform the University if the student leaves Australia for any period while the CAAW letter is in place. (34) If the student appeals his/her cancellation or suspension of enrolment by the University, the terms and conditions of the CAAW letter remain in place until such time as all internal and external appeals have been exhausted, other suitable arrangements are made that satisfy the DIBP, or the University reports to DIBP that it can no longer approve the student's accommodation and welfare arrangements. (35) The University will report to DIBP that it can no longer approve the accommodation and welfare arrangements for a student only once all other attempts to assist the student to maintain appropriate arrangements have been exhausted. (36) A student's parents/guardian must pay all fees and charges associated with homestay accommodation, airport pickup, and travel between the homestay and the University, directly to the contracted homestay provider. (37) The Vice-Chancellor and President may, on recommendation of the Deputy Vice-Chancellor and Vice-President, Academic, approve a homestay provider providing accommodation services to international students who are under 18 years on behalf of the University where the provider agrees to: (38) The University may request the homestay provider to provide to the University copies of any accreditation requirements, standards or code of conduct that apply to the provider. (39) The Vice-Chancellor and President may withdraw the approval of a homestay provider where continuing with the arrangement is not in the best interests of the University and/or its students, or where the provider has not complied with the agreement the University has with the provider. Before the Vice-Chancellor and President withdraws such approval, the Pro Vice-Chancellor, International will ensure there are appropriate accommodation and welfare arrangements in place for students whose parents/guardians have entered into agreements with the provider. (40) The withdrawal of approval of a homestay provider will be undertaken in accordance with any requirements set out in the written agreement the University has entered with the provider. (41) If a student goes missing from their approved accommodation or otherwise suffers a critical incident, the University will implement its crisis management procedures. (42) If a missing student has not been found after a reasonable period, the University will report the student's breach of visa condition to Department of Home Affairs. (43) The University will maintain accommodation and welfare records relating to international students who are less than 18 years in accordance with its Records and Archives Management Policy. (44) The University's position and procedures in relation to protecting a student's personal and health information are set out in its Privacy Policy and Privacy Management Plan. (45) The University will identify, manage and monitor its risks in relation to the provision of accommodation and welfare arrangements for international students who are less than 18 years in accordance with its Risk Management Policy.Admissions and Welfare (International Students Under 18 Years) Procedures
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
Section 4 - Procedures
Part A - Offer of admission
Part B - Accommodation agreement
Part C - Welfare arrangement
Part D - Confirmation of Appropriate Accommodation and Welfare
Part E - Conditions of accommodation and welfare arrangements
Part F - Changes to accommodation and welfare arrangements
Part G - Monitoring accommodation and welfare arrangements
Part H - Changes to enrolment
Part I - Fees
Part J - Approval of homestay providers
Part K - Critical incident management
Part L - Record keeping
Part M - Privacy
Part N - Implementation and Risk Management
Section 5 - Guidelines