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Vice-Chancellor's Excellence Awards Policy

Section 1 - Purpose and Context

(1) The primary purpose of the Vice-Chancellor's Excellence Awards is to recognise and reward the excellent achievements of University staff.

(2) The Awards are intended to:

  1. recognise and reward excellence;
  2. instil notions of best-practice and excellence in all aspects of work at the University;
  3. boost morale and productivity of staff;
  4. identify and support nominees for other award schemes;
  5. foster ongoing professional development;
  6. encourage loyalty and commitment to the University; and
  7. provide a platform to showcase staff achievements.

(3) The Awards will support the strategic goals of the University and will act as a channel for monitoring and celebrating achievement by individuals groups and teams.

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Section 2 - Definitions

(4) Nil.

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Section 3 - Policy Statement

Part A - Call for Nominations

(5) The Vice-Chancellor and President will call for nominations each year for awards to university staff whose outstanding dedication, creativity and excellence in performance and service have had, or are having a significant impact on the University's progress towards the achievement of its mission.

(6) The award is available to:

  1. teams who demonstrate the capacity to collaborate effectively towards shared goals and who achieve excellence in outcomes in the nominated area of activity;
  2. individuals who demonstrate the capacity to work innovatively and in an exemplary manner and who achieve excellence in the nominated area of activity; and
  3. teams or individuals who demonstrate an outstanding commitment to service both within and beyond the institution.

Part B - Eligibility for Awards

(7) Currently employed full or part-time staff of the University who have worked at the University for a minimum of one year are eligible for individual nomination, or as leaders of team nominations.

(8) For team nominations, staff who do not satisfy these eligibility criteria, but whose contribution to the Award initiative is to be acknowledged, may be included as members of a team nomination.

(9) Winners of awards (either individuals or teams) in a particular category are not eligible for nomination (as an individual or team leader) in the following year in the same category. However, previous recipients of highly commended nominations can reapply. These nominations will be required to demonstrate progress from their previous year's submissions.

(10) Note: Staff employed as designated officers with a primary role to establish and implement indicatives and policies in areas relating to the Teaching Awards, Postgraduate Research Training and Supervision Awards, University Engagement and Sustainability Awards, would not normally be eligible for individual nomination or as the leader of a team nomination, although their contributions to a team initiative can be acknowledged in team membership.

Part C - Nomination Process and Submissions

(11) Excellence awards are intended to recognise achievements over the previous one to three year period, although in some categories of award it is anticipated that submissions may include briefly summarised background material from longer than three years ago in order to contextualise these achievements.

(12) Nominations must be made on the forms designated for each Award and available through the University website. Advice and assistance in the preparation of submissions is available from the relevant support units for each category of Award.

(13) It is a condition of entry to the Awards that further enquiries can be made of a factual nature of the submission.

(14) For the category Excellence in Postgraduate Training and Supervision nomination in the first instance is to come from the School Deans, Directors, Research Institutes and Directors, University Research Centres. Each Research Institute, School and University Research Centre and University Research Group will be invited to provide names to the Pro Vice-Chancellor, Research and Innovation.

Part D - Award Categories and Nature of Prize

(15) There are eight categories of Award, and several levels of Award are available each year.

  1. Excellence in Teaching (Please refer to the Teaching Awards Policy and Procedures)
  2. Excellence in Professional Service
  3. Excellence in Research (Please refer to the Research Awards Policy and Guidelines)
  4. Excellence as an Early Career Researcher (Please refer to the Research Awards Policy and Guidelines)
  5. Excellence in Postgraduate Research Training and Supervision
  6. Excellence in University Engagement and Sustainability
  7. Excellence in Leadership

Table 1: Award Categories and Prizes

Maximum Number of Awards in Each Category
Ranking Maximum Amount for Each Individual Award Maximum Amount for Each Team Award Trophy* Framed Certificate*
1 x 1 Individual
1 x 1 Team
Winner $4,000 $6,000 team of two or $8,000 team of three or more P P
2 x Individual
2 x Team
Highly Commended - - - P
* P denotes presented.
** The category of Excellence in University Engagement and Sustainability has provision for 1 individual and 1 team winner for staff and 1 individual and 1 team winner for students.
***The category of Excellence in Leadership has provision for 1 individual winner - academic and 1 individual winner - professional. There is no provision for a team winner in this category.
**** The category of Excellence in Teaching has provision for one (1) winner, either an individual or team and will be selected from the pool of four (4) Teaching - Excellence in Teaching winners (please refer to the Teaching Awards Policy and Procedures).

(16) In relevant categories capacity will exist to award an individual and/or a team winner, and to award a highly commended to an individual and/or team. Awards need not necessarily be made in every category or at both levels. A trophy will be awarded to winners (team or individual) in each category. However, at both levels of award each person (whether nominated as an individual or as a member of a team will receive a framed certificate).

Part E - Funding and Expenditure

(17) The total allocation of funds for the Awards and their distribution across the Award categories will be determined on an annual basis. Award funds can be spent on either the further development of the initiatives(s) for which the Award has been conferred, or the further professional development of the staff nominee(s). Award funds are expected to be spent within one calendar year. Individual winners may also elect to take their prize money as cash (paid through payroll) after tax. Where a team agrees unanimously to an equal split by each team member, the team can opt to take their prize money as cash paid to individuals (through payroll) after tax. Cash prizes can also be donated to a registered charity or as a contribution to superannuation. The Guidelines prescribe conditions for expenditure and acquittal of the Award funds.

Part F - Administration of the Awards Scheme

(18) Overall administrative co-ordination of the Awards scheme will be undertaken by the Office of Human Resources, through liaison with Divisional units with primary support responsibilities in the areas of each Award. The guidelines outline roles and responsibilities of Units, as well as the annual timeline for the scheme.

Part G - The Awards Panel

(19) The membership of the Awards panels is outlined in the attached table (see Associated Information). Where members are unavailable, the Vice-Chancellor and President or Vice-President, People and Advancement, will approve substitute members. Each Awards Panel will consider nominations against the specified selection criteria and will make recommendations, justified against these criteria, to the Vice-Chancellor and President.

Part H - Dissemination of Outcomes

(20) Awards will be presented at the annual University Awards. Announcements about Award recipients will be disseminated broadly. Additionally, Award recipients will be invited to prepare a written account about their achievements and innovations and/or make presentations at suitable occasions and forums.

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Section 4 - Procedures

(21) Refer to the Teaching Awards Procedures.

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Section 5 - Guidelines

(22) Refer to the Vice-Chancellor's Excellence Awards Guidelines and Research Awards Guidelines.