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(1) These procedures operationalise the University's Examinations Policy. (2) For the purposes of these procedures, definitions that apply can be found in the Examinations Policy and the Policy DDS Glossary, in addition to the following: (3) See Examinations Policy. (4) Schools may arrange and other examinations, including Supplementary Examinations and In Term examinations. As far as practicable, any examinations coordinated by Schools should be conducted in accordance with the procedures in place for centrally coordinated examinations. (5) A School may organise an In Term or other examination if it is part of the (6) Schools may administer and organise Supplementary Examinations in accordance with the Assessment Policy, and must advise students of the date, time, format, and place of the examination as early as possible. (7) Data Integrity, Quality and Operations centrally coordinate the delivery of Final Examination Periods, Deferred Exams and select Supplementary Examinations. (8) Schools must have procedures in place to ensure: (9) Subject Coordinators must ensure: (10) Data Integrity, Quality and Operations must have procedures in place for ensuring it stores and distributes examination papers provided to it by Schools in a secure manner, with due regard for confidentiality, security and the overall integrity of the examinations. (11) Data Integrity, Quality and Operations will: (12) Central Examinations may be scheduled to start between 8.30am and 6.30pm on Mondays to Sunday (Australian Eastern Standard Time (AEST) or Australian Eastern Daylight Time (AEDT)). (13) Any student who has a clash between two exams on their timetable must advise Data Integrity, Quality and Operations as soon as possible and within five working days after the examination timetable is released. The University may not be able to provide alternative arrangements where it receives written advice after the five working day period. (14) Data Integrity, Quality and Operations will make every effort to adjust a student's examination timetable in the Formal Examination Period to remove the clash. The identification of a clash does not mean that a Deferred Exam will be granted automatically. (15) The University will make reasonable adjustments for a student with a disability undertaking an examination where the student advised the Disability Service of their needs by the advertised timelines. (16) Arrangements for breastfeeding mothers will be accommodated in line with the Breastfeeding on University Premises Policy. (17) When attending an examination, students must: (18) If, for reasons beyond the student’s control, they are unable to show their valid University Student Identity (ID) Card to an Examination Supervisor, they may provide an alternative valid government issued photo ID such as a passport or driver’s license, provided it is hard copy. Digital IDs will not be accepted. (19) A student may temporarily leave an examination venue where: (20) If a student has a question during an invigilated exam in regards to the content of the exam, they will be advised “to answer the question to the best of their ability” and will be given an opportunity to complete an exam condition report outlining their concern. A copy of this report will be provided with the completed exams and be available for consideration by academic staff. Students can also be provided a copy if they wish to apply for a Disruption to Studies Provision. (21) Academic staff will be contacted if there is a significant issue with the instruction, question, or any extenuating circumstance that might affect the exam condition. During exams, the Subject Coordinator or delegate must make themselves available at the time and date of their exam in order that they can be contacted. (22) Schools must ensure that an appropriate academic staff member is on campus or available by telephone for Central Examinations to resolve problems and answer questions if a significant issue with the exam instructions or any extenuating circumstance that might affect the exam condition arises. (23) Students are responsible for managing their time during an examination. (24) For on-site examinations, the Examination Supervisor will notify students when there are 10 minutes of the examination time remaining. (25) At the end of the examination time, students must: (26) If a student does not adhere to the requirements in these procedures, action may be taken under the Student Misconduct Rule. (27) Students who are unable to attend a Final Examination due to serious illness, misadventure, accident or circumstances that are beyond their control may apply for a Deferred Exam. (28) Applications for a Deferred Exam will only be considered when submitted using the online Request for a Deferred Exam form. (29) Students who have entered an exam room or viewed an online examination paper are not eligible for a Deferred Examination and should apply for a Disruption to Studies Provision if they have been impacted by a Disruption to Studies Event during an examination (refer Disruption to Studies Policy). (30) Applications for a Deferred Exam must include an explanation as to how one or more of the following circumstances prevented attendance on the scheduled date of the Final Examination: (31) A Deferred Exam may be granted for a student who has new individual exam arrangements or changes to their individual exam arrangements approved within 30 days of their scheduled exam, and those changes are unable to be arranged by the original exam date. (32) The following factors would not normally be considered as grounds for a Deferred Exam: (33) Applications for a Deferred Exam may be submitted before the Final Examination, but no later than the second working day after the scheduled date of the Final Examination. (34) In exceptional circumstances, a student may provide documentary evidence to justify why they did not submit a Deferred Exam application within that time. (35) Applications for a Deferred Exam must be accompanied by written evidence, which must identify and support the serious illness, misadventure, accident, or circumstances that prevented attendance on the scheduled date of the Final Exam. The requirements for supporting evidence are outlined on the Deferred Exams webpage. (36) Applications will normally not be considered if documentation does not provide sufficient information to support the claims made in the application. The University will not approach third parties, such as hospitals or the police, to obtain documentation on behalf of the student. (37) The University may contact medical practitioners or other third parties to verify the documentation submitted. Students are required to keep all original or certified copies of supporting documentation for a period of 12 months from the date of submission of their application, as this may be requested at any time for auditing purposes. (38) If a student submits falsified documents, the University may take action in accordance with the Student Misconduct Rule. (39) Staff in Data Integrity, Quality and Operations will: (40) A Deferred Exam will only be approved where the severity and/or gravity of disruption or circumstances is of such an extreme nature that the student will not be able to sit the exam and where a rescheduling of the exam is demonstrated to be the only reasonable option. (41) Deferred Exam applications should not be utilised repetitively in order to manage longer-term illness, disabilities or ongoing severe disruptive circumstances. In such circumstances students should refer to the University's Disability Policy and should seek advice from staff in the Counselling Service and Disability Service. (42) The decision regarding a Deferred Exam may be appealed in accordance with the Academic Appeals Procedures on the grounds that there was a breach of procedural fairness or substantial and relevant new or fresh evidence is available that was not available for the student to provide when the decision was made. (43) Students who are unable to attend the Deferred Exam because of illness or misadventure may apply for Disruption to Studies. Refer to the Disruption to Studies Policy for more information. (44) Exams webpage.Examinations Procedures
Section 1 - Purpose and Context
Section 2 - Definitions
Top of Page
Section 3 - Policy Statement
Section 4 - Procedures
Part A - Examinations Administered by Schools
Supplementary Examinations
In Term or Other Examinations
Supplementary Examinations
Part B - Final Examinations
Examination Papers
Examination Timetable
Special Arrangements
Entering and Leaving the Examination Venue
Questions Arising in Relation to an Examination Paper
Conclusion of an Examination
Breach of these Procedures
Part C - Deferred Examinations
Applications
Supporting Evidence
Consideration of Applications
Students Unable to Attend the Deferred Exam
Section 5 - Guidelines