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(1) The purpose of this Policy is to inform the University community of the principles and processes used to create the University teaching timetable. (2) This policy applies to all synchronous teaching and learning activities scheduled on Western Sydney University campuses and online. (3) This Policy does not apply to: (4) Asynchronous online learning activities can be accessed by students at any time and do not need to be timetabled. (5) For information concerning the management of University facilities, refer to the University's Space Policy and Space Allocation Guidelines. (6) For the purposes of this policy, definitions that apply can be found in the Policy DDS Glossary, in addition to the following: (7) The timetable will be designed to: (8) All Teaching Activities must be timetabled and will be included in the Published Timetable. (9) Teaching Activities will be timetabled based on a (11) Schools are responsible for selecting the appropriate (12) Asynchronous activities will not be included in the published Timetable. (13) All Common and Assigned Teaching and Learning Spaces must be booked via the University timetabling system. (14) All Common and Assigned Teaching and Learning Spaces will be prioritised for teaching activities and only released for other activities including Casual Room Bookings once teaching activities have been finalised. (15) The University will apply the following principles to the allocation and use of teaching facilities: (16) The roles and responsibilities of staff involved in the timetabling of teaching and learning activities are set out in Table 2. (17) Data Integrity, Quality and Operations will coordinate the annual data collection and scheduling of teaching activities to ensure timely release of the timetable to students. (18) The number of classes initially scheduled in the timetable is based on previous enrolment patterns and strategic planning, such as anticipated growth or decline. (19) Additional classes will be scheduled where enrolments exceed available class space. (20) Classes with zero enrolments at the commencement of week three (3) of a main (21) If scheduled teaching activities fall on a public holiday, Timetabling will liaise with the Subject Coordinator to schedule a make-up class on an alternative day, if required and if teaching space availability permits. (22) A draft timetable for each (23) The University timetable is published in accordance with advertised dates and will only be published on the official University webpages. (24) The timetable for each (25) To create a stable and reliable timetable for students, changes to the timetable post-publication will be minimised; valid reasons for change include: (26) Timetable changes should consider the impact on students and make allowances where possible. (27) Changes to the published timetable relating to a change of day/time or mode of study will require the approval of the Dean or their nominee. (28) Changes to the published timetable will generate appropriate notification to staff and students as necessary. (29) Timetabling will maintain a database containing all the spaces the University has designated for teaching and learning. (30) This database will include and identify the following teaching and learning space categories: (31) Overall responsibility for the scheduling of these spaces is vested in the Timetabling Coordinator. Timetabling Policy
Section 1 - Purpose and Context
Section 2 - Definitions
Top of PageSection 3 - Policy Statement
Timetable Principles
On Campus
Online
Hybrid
Characteristics
Teaching and Learning Spaces
Responsibilities
Top of Page
Position Title/Staff
Responsibility in relation to Timetabling
Deans
Director, Academic Programs or equivalent
Subject Coordinators and Academic Staff
Timetabling
Section 4 - Procedures
Planning and Scheduling
Timetable Publication and Changes
Draft Timetable
Published Timetable
Top of PageSection 5 - Guidelines
Timetabled Space Categories
Other Documents