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(1) These procedures provide guidance and further explanation in relation to the University's Excellence Awards. (2) Refer to the Excellence Awards Policy for relevant definitions. (3) These procedures should be read in conjunction with the Excellence Awards Policy and information relating to each award category provided on the University Excellence Awards webpage. (4) The nominator’s responsibilities are to: (5) The nominees’ responsibilities are to: (6) Group nominees must have a designated group leader whose responsibilities are to: (7) It should be noted that in some instances the nominator and nominee may be the same person. (8) The Office of People’ responsibilities are to: (9) The Excellence Awards Panel members’ responsibilities are to: (10) Excellence Awards Panels have a minimum of five and a maximum of seven members, not including secretarial support. (11) Membership of the Excellence Awards Panels is outlined in the Excellence Awards Panel Membership Schedule (available on the University Excellence Awards webpage). Where members are unavailable, the Vice-Chancellor and President or Vice-President, People and Advancement will approve substitute members. Each Awards Panel will consider nominations against the specified selection criteria and will make recommendations, justified against these criteria, to the Vice-Chancellor and President. Panel members should be broadly representative of the diversity of the University community and consider gender balance in alignment with Clause 17 of the Gender Equality Procedures and Guidelines. (12) The Vice-Chancellor and President, as the Executive sponsor, is responsible for: (13) These procedures should be read in conjunction with the application forms and associated information for each category, as these documents contain detailed information regarding specific award criteria and requirements. Links to these documents can be found on the University Excellence Awards webpage. (14) The Vice-Chancellor's Excellence in Teaching – Teacher of the Year Award is the premier University teaching award and may be awarded to an individual or a group. The recipient must have an exceptional record of advancing student learning, educational leadership and scholarly contribution to learning and teaching. (15) The Teaching Excellence Awards Panel recommends one of the Deputy Vice-Chancellor and Vice-President, Education Excellence in Teaching Award winners for the Vice-Chancellor's Excellence in Teaching – Teacher of the Year Award. (16) In assessing the winner of the Vice-Chancellor's Excellence in Teaching – Teacher of the Year Award, the Vice-Chancellor's Excellence Award Panel will consider: (17) This category has provision for one individual and one team winner for eligible staff. While both academic and professional staff can be nominated in this category, the majority of nominees tend to be professional staff, as there are other categories more applicable to academic staff. (18) This Award recognises staff who have: (19) A strong commitment to the University's values, especially those of equity, will also be viewed favourably. (20) This Award recognises contributions to Higher Degree Research (HDR) students’ candidature through development, leadership and demonstrated outcomes in the arena of postgraduate research training and supervision, at the University, regional, national and/or international levels. (21) This category has provision for one individual winner. (22) The Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International or nominee will: (23) Deans and Institute Directors will contact the short-listed nominees to determine if they will accept the nomination and, if they will, advise the process to be followed. (24) If nominees accept the nomination they must: (25) The Vice-Chancellor's Excellence Awards Panel will assess nominations against the relevant criteria, taking into account the extent to which nominees show evidence that their contributions have: (26) This Award highlights the importance of the University's activities in outreach and engagement. It encourages applications that demonstrate the impact of these activities on the University, community, and business. (27) This category has provision for one individual and one team winner for staff and one individual and one team winner for students. (28) This Award recognises an individual’s outstanding leadership capabilities including excellence in building and supporting diverse and inclusive teams, key aspects of personal and interpersonal skills, high ethical and professional standards, rising to challenges and the ability to work with a diverse range of people. (29) Nominees will have demonstrated excellence in listening, linking and leading in the workplace. (30) This category has provision for one individual winner academic and one individual winner professional. (31) This Award is for research undertaken by an academic staff member who is considered an outstanding researcher. It acknowledges the very best research achievement at the University with demonstrable impact outcomes which extend beyond the institution. (32) This category has provision for one individual winner. (33) Nominees must address the following criteria for assessment, the evidence of which will be considered by the Vice-Chancellor's Excellence Awards Panel: (34) This Award recognises the outstanding research undertaken by an early career researcher. (35) This category has provision for one individual winner. (36) Nominees must address the following criteria for assessment, the evidence of which will be considered by the Vice-Chancellor's Excellence Awards Panel: (37) This Award recognises University staff and students, either individually or as a team, who can demonstrate significant sustainability impact within the preceding three years. Sustainability impact is a significant sustainability-related contribution that advances one or more of the Nine Priority Statements outlined as part of the University's Sustainability and Resilience Decadal Strategy 2030 (SRDS) (available on the Sustainability Education Decadal Strategy webpage). (38) This category makes provision for one winner, either an individual or team. Community and industry partners collaborating with the winner will be acknowledged in the Award and may be included in the nomination. (39) Nominees must address the following criteria for assessment: (40) In assessing nominations, the Excellence in Sustainability Impact Award Panel will take into account the extent to which a nomination shows evidence that the nominee’s contribution has: (41) This Award recognises a demonstrable commitment to continuous improvement by either an individual, project team or business unit team. (42) This category has provision for one individual or one team winner. (43) Nominees must address the following criteria to demonstrate outcomes above and beyond their normal operational responsibilities. Their: (44) The types of initiatives which might warrant nomination include: (45) This Award recognises an individual researcher or team of researchers, whose research has achieved considerable impact outside the academic community in the preceding five years. The definition of impact for this Award includes the demonstrable contribution that research makes to the economy, society, culture, national security, public policy or services, health, the environment, or quality of life, beyond contributions to academia. (46) This category has provision for one individual and one group winner. (47) Nominees must address the following criteria for assessment: (48) This Award recognises an individual or team who have developed and sustained a research partnership and/or collaboration that has resulted in the delivery of significant outcomes for the University. This Award recognises the importance University research staff play in initiating, developing and enhancing partnerships with industry, business, government and the regional community. (49) This category has provision for an individual and one group winner. (50) Nominee/s will be considered for overall track record in the area of Industry Collaboration or Partnership, relative to opportunity, and performance of the nominee as indicated by but not limited to: (51) This Award recognises and encourages an individual researcher who is on a path to becoming a research leader. The nominee is likely to be a mid-career researcher (approximately 5-15 years post PhD) who displays evidence of being a research leader and champion of research development. (52) This Award has the provision for one individual winner. (53) Nominee will be considered for overall track record in Research Leadership and Development, relative to opportunity, and performance of the nominee as indicated by but not limited to: (54) This Award recognises outstanding contributions or initiatives in professional staff support services that have boosted research capability and/or development at either a School/Institute, Strategic Research Initiative (SRI), Divisional or University level. This Award is open to individuals or teams of professional staff (including Research Assistants) across the University who support research excellence. (55) This Award has the provision for one individual winner. (56) The Nominee will be considered for performance of the nominee as indicated by but not limited to: (57) This Award is for research undertaken by an academic staff member/s that demonstrates a significant contribution to the University's Indigenous Strategy and broader Indigenous Australian society. Nominees do not have to identify as Indigenous Australian themselves. (58) This category has provision for one individual or one group winner. (59) Nominees must address the following criteria for assessment: (60) This Award recognises staff who have: (61) This category has provision for one individual winner or one group winner. (62) The selection criteria for the Deputy Vice-Chancellor and Vice-President, Education – Excellence in Teaching Awards aligns with those specified by the Australian Government’s Australian Awards for University Teaching (AAUT). (63) Deputy Vice-Chancellor and Vice-President, Education – Excellence in Teaching Awards may be awarded in the following four focus areas: (64) There is provision to award a total of four individual or team winners in this category. Where an award is not provided for a particular focus area, the award may be provided to an alternate focus area. (65) Nominees must address the following four criteria: (66) In assessing nominations, the Learning and Teaching Excellence Awards Panel will take into account the extent to which it shows evidence that the nominee’s contribution has: (67) This award category is open to eligible ongoing and sessional teaching staff at both an individual and team level. Nominees do not have to identify as Indigenous Australian themselves. (68) This category has provision for one individual or one group winner. (69) Nominees must address the following four criteria: (70) In assessing nominations, the Learning and Teaching Excellence Awards Panel will take into account the extent to which it shows evidence that the nominee’s contribution has: (71) Nominees for a Citation for Outstanding Contributions to Student Learning may apply for a Citation with an Indigenous focus (“Indigenous-focused Citation”). (72) A nominee for an Indigenous-focused Citation must adhere to all the rules laid out for a Citation. The assessment criteria used by the Panel will be the same used for the Indigenous Excellence Award. (73) The Panel may award up to one Citation for an Indigenous-focused Citation. (74) The selection criteria for the Citation for Outstanding Contribution to Student Learning Award aligns with those specified by the Australian Government’s Australian Awards for University Teaching (AAUT). (75) There is provision to award a total of eight individual or team citations within this category. Two of the eight awards will be targeted for sessional staff. (76) Nominees for the Citation for Outstanding Contributions to Student Learning Award are invited to select one of the following criteria for assessment, as appropriate for the particular contribution: (77) The Learning and Teaching Excellence Awards Panel will consider each nomination on the extent to which it shows evidence that the nominee’s contribution has: (78) Nominees may apply for a Deputy Vice-Chancellor and Vice-President, Education - Excellence in Teaching Award, including the Excellence in Indigenous Teaching Award, or a Citation for Outstanding Contributions to Student Learning Award but not both levels of awards in the same year. (79) Unless a variation is detailed under the specific award heading, the following clauses regarding nominations will apply. (80) There will be a call for nominations each year. (81) Nominators are encouraged to begin preparing the submission as early as possible, and to seek feedback from colleagues and/or staff in support units of the University. (82) Documentary evidence is necessary to support nominations, as outlined in the relevant award application or nomination form. Generally, documentary evidence is required to be current (one to three years, although submissions may include brief background material from longer than three years ago to contextualise achievements). (83) The following are examples of supporting evidence: (84) Other supporting documentary evidence of positive outcomes are: (85) Submissions must be lodged in accordance with published requirements and by the published closing dates. (86) Awards may be made each year for each award category to an individual and/or team, as winner or highly commended. However, an award might not be given in each category or at both levels each year. (87) Highly commended recipients will receive a certificate. (88) The total allocation of funds for Excellence Awards and their distribution across the Award categories will be determined on an annual basis by the Vice-Chancellor and President. These allocations are detailed in the Excellence Awards Allocation Schedule (available on the University Excellence Awards webpage). (89) Award funds are to be spent within the next calendar year following receipt of the award at the University's annual Excellence Awards Ceremony. Under certain circumstances, where there is reasonable justification, recipients may formally request in writing for an extension for a specified period in which funds may be spent. Requests should be sent to the Chief People Officer who will seek approval from the Vice-Chancellor and President. (90) Award funds can be expended as follows: (91) In the case of group awards, all members must unanimously agree to an equal allocation to each group member when requesting expenditure as a cash payment or superannuation contribution. (92) Examples of alternative expenditure to the receipt of a cash award include: (93) Equipment or other materials purchased from the Award remain the property of the University.Excellence Awards Procedures
Section 1 - Purpose and Context
Part A - Roles and Responsibilities
Nominator(s)
Nominee(s)
Office of People
Excellence Awards Panels
Executive Sponsor
Part B - Details and Criteria for Excellence Award Categories
Vice-Chancellor’s Excellence in Teaching – Teacher of the Year Award
Vice-Chancellor’s Service Excellence Award
Vice-Chancellor’s Excellence in Postgraduate Research Training and Supervision Award
Vice-Chancellor’s University Engagement Award
Vice-Chancellor’s Leadership Excellence Award
Vice-Chancellor’s Excellence in Research – Researcher of the Year Award
Vice-Chancellor’s Excellence in Research – Early Career Researcher Award
Vice-Chancellor’s Excellence in Sustainability Impact Award
The College Award for Excellence
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Excellence in Research Impact Award
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Research Excellence through Industry Collaboration or Partnership Award
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Excellence in Research Leadership and Development Award
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Excellence in Research Management Award
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Excellence in Indigenous Research Award
Deputy Vice-Chancellor and Vice-President, Research, Enterprise and International – Excellence in Internationalisation Award
Deputy Vice-Chancellor and Vice-President, Education – Excellence in Teaching Awards
Deputy Vice-Chancellor and Vice-President, Education – Excellence in Indigenous Teaching Award
Deputy Vice-Chancellor and Vice-President, Education – Citation for Outstanding Contribution to Student Learning Award
Part C - Nomination Process
Part D - Award Prizes
Part E - Expenditure and Acquittal